Scope
Reference
CPU 6172
Description
Nottingham City Council ('the Authority') is seeking tenders from sufficiently experienced and qualified contractors for the supply and delivery of Lot 1 'Frozen & Refrigerated Food' (Lot 1) which is defined as any food product purchased that must be stored in a freezer or a refrigerator, 'Groceries' (Lot 2) which is defined as any food product purchased that must be stored in a food cupboard, Fresh Meat (Lot 3) to multiple school and commercial delivery points across Nottingham City.
Total value (estimated)
- £8,360,000 excluding VAT
- £10,032,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2029
- 3 years
Description of possible extension:
As decided by the council
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Lot 1. Frozen & Refrigerated Food
Description
Food product purchased that must be stored in a freezer or a refrigerator.
Lot value (estimated)
- £4,236,000 excluding VAT
- £5,083,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Groceries
Description
Food product purchased that must be stored in a food cupboard.
Lot value (estimated)
- £2,824,000 excluding VAT
- £3,388,800 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Fresh Meat
Description
Supply of fresh meat
Lot value (estimated)
- £1,300,000 excluding VAT
- £1,560,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Frozen & Refrigerated Food
Lot 2. Groceries
Lot 3. Fresh Meat
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 February 2026, 12:00pm
Tender submission deadline
23 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 35% |
| Social Value | Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
Qualifying planned procurement notice - minimum 10 days
Contracting authority
Nottingham City Council
- Public Procurement Organisation Number: PZGG-1891-TDCX
Loxley House, Station Street
Nottingham
NG2 3NG
United Kingdom
Email: procurement@nottinghamcity.gov.uk
Website: http://www.nottinghamcity.gov.uk/
Region: UKF14 - Nottingham
Organisation type: Public authority - sub-central government