Tender

Christmas Lights Display 2026 Tender

Newport (Shropshire) Town Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-011544

Procurement identifier (OCID): ocds-h6vhtk-064b9d

Published 9 February 2026, 4:27pm

Scope

Description

Newport Town Council invites suitably experienced and qualified contractors to tender

for a new contract commencing in time for the provision of Christmas lighting within

Newport Town Centre November 2026.

Newport Town Council is committed to delivering a high-quality Christmas lighting

display that supports local businesses and enhances the Town's festive atmosphere.

The Council allocates an annual budget to cover the hire, installation, testing,

maintenance, removal and storage of Christmas lighting and decorations

SCOPE OF WORKS

DESCRIPTION OF THE SCOPE OF WORKS

• The successful contractor will be responsible for the design, supply, installation, maintenance, removal and storage of Christmas lights and decorations for Newport town centre for the duration of the contract.

• The scope of works shall include, but not be limited to, the following:

o Design and provision of a cohesive Christmas lighting display suitable for Newport Town Centre

o Supply (hire/lease) of all proposed lighting and decorations, excluding Council-owned stock where applicable

o Installation and commissioning of the display prior to the festive period

o Annual inspection, testing and certification of all electrical components

o Annual testing and certification of existing eyebolts, catenary wires and fixings

o Ongoing maintenance and fault rectification during the display period

o Safe removal of all lighting and decorations at the end of each season

o Secure storage of leased items between seasons

1. Contract Duration

The contract is for a duration of 3 years with an option to extend to 6 years if agreed by both parties.

2. Budget

The indicative annual budget for the 2026/27 festive season is £30,000 - £39,000. Tenderers should demonstrate how their proposed scheme maximises visual impact, coverage and value for money within this budget range.

3. Design Requirements

The Council is seeking a display that:

• Provides maximum coverage and visual impact within the available budget

• Is appropriate for a town centre environment and enhances the overall streetscape

• Integrates, where practicable, with the Council's existing stock of lights.

• The Town Council would like a traditional design with no change in design to the lights within the boundary of St Nicholas Church

Tenderers are encouraged to submit creative proposals and outline options that could be scaled up or down to align with available funding.

4. Sustainability and Energy Efficiency

Newport Town Council is committed to reducing its carbon footprint and welcomes proposals that support this objective. Tenderers should demonstrate how sustainability considerations are incorporated into their design and delivery, including:

• Use of energy-efficient lighting (e.g. LED technology)

• Minimising environmental impact throughout installation, operation and removal

• Opportunities for improved sustainability over the life of the contract

5. Electrical Compatibility and Safety

All proposed lighting must:

• Be fully compatible with existing electrical services and power supplies within the town centre

• Comply with all relevant legislation, standards and industry best practice

• Include appropriate certification and documentation for electrical safety and structural integrity

DISPLAY AND DESIGN REQUIREMENTS

1. Minimum Display Coverage

As a minimum, the Christmas lighting display must cover the following town centre streets and spaces.

• High Street

• Upper Bar

• Stafford Street

• Lower Bar

• St Marys Street

Tenderers should design a cohesive scheme that maximises coverage and visual impact within these areas using existing infrastructure wherever possible.

2. Location-Specific Display Guidance

The following guidance identifies existing infrastructure and preferred display options. Alternative or enhanced proposals are welcomed, provided they remain compatible with existing fixings and budget.

*Catenary wire is in place

High Street*

• Existing catenary wires to support up to 24 cross-street light strings