Section one: Contracting authority/entity
one.1) Name and addresses
Epping Forest District Council
Civic Offices
Epping
CM16 4BZ
procurement@eppingforestdc.gov.uk
Telephone
+44 1992564000
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leisure Management Contract
two.1.2) Main CPV code
- 45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
two.1.3) Type of contract
Works
two.1.4) Short description
EFDC let a contract in 2017 to deliver leisure management services on its behalf to include Design, Build, Operate and Maintain of a new facility to replace Waltham Abbey Swimming Pool, long term operation and investment in Epping Sports Centre, Ongar Sports Centre and Loughton Leisure Centre and included an option to build a new leisure centre in North Weald. The location of the new centre has since changed from North Weald to Epping, and EFDC are making a variation to the contract to reflect the location, build and operation changes as well as accepting and incorporating the Design, Build, Operate and Maintain option for the new site into the existing contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £25,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
EFDC let a contract in 2017 to deliver leisure management services on its behalf to include the Design, Build, Operation and Maintenance of a new facility to replace Waltham Abbey Swimming Pool, long term operation and investment in Epping Sports Centre, Ongar Sports Centre and Loughton Leisure Centre and included an option to build a new leisure centre in North Weald. The location of the new centre has since changed from North Weald to Epping, and EFDC are making a variation to the contract to reflect the location build and operation changes as well as accepting and incorporating the Design, Build, Operate and Maintain option for the new site into the existing contract.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
EFDC let a contract in April 2017 for the Management of Leisure Facilities to Places for People Leisure Management Ltd. As per paragraphs 1.1 and 1.2 of Schedule 33 of the Contract and as per the Descriptive Document issued during the tender process to all bidders, if the Authority wished to develop a new leisure centre in North Weald, it was required to invite the Contractor to submit a proposal for the “Design Build Operate and Maintenance” of that centre. Thereupon the Authority and the Contractor were obliged to agree a time scale for the delivery of such a proposal. Accordingly, the Contract conferred a first option on the Contractor to bid for those works.
EFDC is making a variation to the contract in order to accept and incorporate the Design, Build, Operation and Maintenance of a new Leisure Centre in Epping with Places for People Leisure Management Ltd.
Since the contract was let, the site of the proposed new centre has been changed from North Weald to Epping.
In accordance with Regulation 72(1)(e), EFDC does not believe that the variation to change the location of the site from North Weald to Epping constitutes a substantial variation because, geographically, the two locations are in close proximity and are to serve a similar catchment area for leisure services
In accordance with Regulation 72(1)(e), EFDC does not believe that the variation to require Places for People Leisure Management Ltd. to design and construct the new leisure facility to replace existing facilities in Epping and Ongar constitutes a substantial variation. In accordance with Regulation 72(1)(e), EFDC also does not believe that the variation to give effect to the closure of the two existing leisure centres at Epping and Ongar and add the new leisure centre into the operational arrangements for the Contract constitutes a substantial variation. This is because the option was provided for in the original tender documentation, and because the new facility is an extension of the existing design and build arrangement and does not substantially divert from it.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2015/S 214-391395
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 April 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Places for People Leisure Management Limited
80 Cheapside
London
EC2V 6EE
Country
United Kingdom
NUTS code
- UKI - London
National registration number
02585598
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £25,000,000
Total value of the contract/lot/concession: £25,000,000
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=585008260
GO Reference: GO-2021524-PRO-18289572
six.4) Procedures for review
six.4.1) Review body
Epping Forest District Council
Civic Offices
Epping
CM16 4BZ
Telephone
+44 1992564000
Country
United Kingdom