Section one: Contracting authority/entity
one.1) Name and addresses
Secretary of State for Health and Social Care acting as part of the Crown through UK Health Security Agency
10 South Colonnade
London
E14 4PU
Contact
globalhealthcommercial@ukhsa.gov.uk
globalhealthcommercial@ukhsa.gov.uk
Country
United Kingdom
Region code
UKI42 - Tower Hamlets
Justification for not providing organisation identifier
Partnership
Internet address(es)
Main address
https://www.gov.uk/government/organisations/uk-health-security-agency
Buyer's address
https://www.gov.uk/government/organisations/uk-health-security-agency
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKHSA - Global - Professional Services and Logistics in Zambia
Reference number
C80883
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- ZM - Zambia
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Authority entered into a contract with Memorable Journeys commencing 01/07/2022 for services in Zambia following an Open Competition. The contract provided two extensions of twelve months each, the first of which to 31/03/2024 was exercised with the application of Regulation 72(1)(e).
A Contact Modification (CM) has now been executed in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. The CM is to exercise the second twelve month extension of the contract term to 31/03/2025 and to increase in the maximum contract value by £275,000 excl. VAT (£330,000 incl. VAT).
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
21
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-007146
Section five. Award of contract/concession
Contract No
C80883
Title
UKHSA - Global - Professional Services and Logistics in Zambia
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
21 March 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Memorable Journeys Zambia
Lusaka
10101
Country
Zambia
NUTS code
- ZM - Zambia
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £114,749,400
Section six. Complementary information
six.3) Additional information
Planning of a procurement process is in progress and is expected to lead to the publication of a Contract Notice in Find a Tender Service and Contracts Finder during H1 FY 2024/2025 advertising an Invitation to Tender opportunity for the delivery of a new contract for services in Zambia commencing 01/04/25.
six.4) Procedures for review
six.4.1) Review body
The High Court
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.judiciary.uk/courts-and-tribunals/high-court/
six.4.2) Body responsible for mediation procedures
The High Court
London
WC2A 2LL
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 63516000 - Travel management services
seven.1.2) Additional CPV code(s)
- 63516000 - Travel management services
seven.1.3) Place of performance
NUTS code
- ZM - Zambia
seven.1.4) Description of the procurement:
The Authority entered into a contract with Memorable Journeys commencing 01/07/2022 for services in Zambia following an Open Competition. The contract provided two extensions of twelve months each, the first of which to 31/03/2024 was exercised with the application of Regulation 72(1)(e).
A Contact Modification (CM) has now been executed in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. The CM is to exercise the second twelve month extension of the contract term to 31/03/2025 and to increase in the maximum contract value by £275,000 excl. VAT (£330,000 incl. VAT).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£114,749,400
seven.1.7) Name and address of the contractor/concessionaire
Memorable Journeys Zambia
Lusaka
10101
Country
Zambia
NUTS code
- ZM - Zambia
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Authority entered into a contract with Memorable Journeys commencing 01/07/2022 for services in Zambia following an Open Competition. The contract provided two extensions of twelve months each, the first of which to 31/03/2024 was exercised with the application of Regulation 72(1)(e).
A Contact Modification (CM) has now been executed in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. The CM is to exercise the second twelve month extension of the contract term to 31/03/2025 and to increase in the maximum contract value by £275,000 excl. VAT (£330,000 incl. VAT).
Regulation 72(1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:-
(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-
A contract value uplift is required due to additional use of the services by The Authority than was originally foreseen and procured.
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
The Authority is in the midst of an International Health Regulation (IHR) Project and continued service delivery is essential to enable the objectives of the project to be met without disruption. A change of contractor would create economic and technical difficulties as the deliverables are integral to the Authority's IHR service delivery within the host country (Zambia);
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority,
A change in contractor mid-project and a transition to an alternative provider would be both costly and result in significant inconvenience to the Authority's global health operations in Zambia potentially rendering them unable to meet the objectives of the IHR Project.
provided that any increase in price does not exceed 50% of the value of the original contract;
With an original total contract value of £550,000 excl. VAT (£660,000 incl. VAT), the £275,000 excl. VAT (£330,000 incl. VAT) modification amounts to 50% of the original contract value.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
A Contact Modification (CM) has been executed accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015 to exercise the optional extension and to uplift the contract value to enable continuation of the service deliverables to the conclusion of the current IHR project.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £81,749,400
Total contract value after the modifications
Value excluding VAT: £114,749,400