Section one: Contracting entity
one.1) Name and addresses
ABELLIO EAST MIDLANDS LIMITED
2nd Floor St Andrew's House,18-20 St Andrew Street
LONDON
EC4A3AG
Contact
Emma Martin
Emma.martin@eastmidlandsrailway.co.uk
Telephone
+44 7917636540
Country
United Kingdom
Region code
UKF - East Midlands (England)
Companies House
09860485
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://redirect.transaxions.com/events/ZxbU3
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/ZxbU3
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Depot Protection System Supply and Installation
Reference number
EMR/EM/04
two.1.2) Main CPV code
- 34946120 - Railway materials
two.1.3) Type of contract
Supplies
two.1.4) Short description
This contract is for the supply, installation, M&E and Civils works for a depot protection system.
Split into lots.
Lot 1 is for the upgrade/replacement of an existing system at the Nottingham Eastcroft Depot.
Lot 2 is for a complete new system at the Derby Etches Park Depot.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
two.2) Description
two.2.1) Title
Eastcroft Depot Protection Upgrade
Lot No
1
two.2.2) Additional CPV code(s)
- 34946120 - Railway materials
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
Main site or place of performance
Nottingham Eastcroft Depot
two.2.4) Description of the procurement
Lot 1 is for the upgrade of the existing Depot Protection System currently fitted at Nottingham Eastcroft depot, inclusive of supply, install, M&E and Civils works.
The installation works will be subject to Network Rail Engineering assurance process requiring design submission. At this stage understood to be Civ003.
EMR would like to retain as much of the existing system as possible therefore any additional equipment would need to be compatiable with the existing Infrastructure.
The current depot protection control panel make use of a Mitsubishi style programable logic controller "PLC". The derailer control panels utilise printed circuit boards. The ground position shunt signals on site are Howells signals utilising xenon lamp technology. It is understood that all control equipment is now obsolete and require replacement with modern alternative.
Bidders to price to install in line with relevant NR Standards. All redundant equipment to be removed from site.
Each road to have a log on point, with central monitoring location located within shift managers office.
Depot protection system to interlock with extraction system to shed roads to activate extraction systems on train movements. Bidders responsible for making necessary connections.
There are requirements to provide interlocks with the depot roller shutter doors at either end of shed (4 roller doors in total)
The successful bidder to reutilise existing derailers at west end of the shed repositioning at 2 car markers (50m) with addition of train obstruction sensor. Bidder to allow for all associated civils and M&E work.
Derailer to east of road 4 to be retained in current position, addition of train obstruction sensor.
Installation of depot protection system to the fuel road. Protection signal to be controlled via signal and to not allow train movement whilst colleagues are 'logged on'.
Fuel road to have dedicated log on point located within close proximity.
Contractor to make allowances to issue all production staff (Circa 75) with ability to 'log on' to depot protection system. plus, passive provision for 25 spare 'log ons' for visitors
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
7
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Etches Park Depot Protection Supply and Installation
Lot No
2
two.2.2) Additional CPV code(s)
- 34946120 - Railway materials
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
Main site or place of performance
Etches Park Depot, Derby
two.2.4) Description of the procurement
Lot 2 is for the supply and installation of a Depot Protection System inclusive of M&E and Civils works.
The installation works will be subject to Network Rail Engineering assurance process requiring design submission. At this stage understood to be Civ003.
Bidders to price to install in line with relevant NR Standards.
Each road to have a north and south end a log on points (2 points per road).System to included central monitoring location located within shift managers office.
Roads 8-6 circa 150m, Roads 5&4 circa 170m and UFC circa 120m. All Roads feature inspection pits
Bidders to install derailer to each road with related signal equipment.
Interlocks to be added to each road to interact with roller doors. Additional interlock required to work in conjunction with jack usage on road 7. Interlock to be added to overhead crane operations over roads 8-6.
Bidder to install interlock connectivity to jacking control box and responsible for commissioning.
Passage provision for further interlocks to be added to road 8.
Depot protection system to interlock with extraction system to roads 4-8 to activate extraction systems on train movements. Bidders responsible for making necessary connections.
Contractor to make allowances to issue all production staff (Circa 110) with ability to 'log on' to depot protection system. Plus passive provision for 30 spare 'log ons' for visitors
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
7
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Abellio East Midlands Railway
Derby
Country
United Kingdom