Scope
Description
London Borough of Lewisham invite Suppliers to tender for a Hard Facilities Management Contract for the provision of Electrical repair and Maintenance Services for its Corporate Property Estate.
The contract will have provision for a range of planned and reactive Electrical services for approximately 70 sites including a wide range of properties from offices, libraries, community use buildings, children's centres and other operational buildings.
Lewisham is a vibrant and diverse borough in southeast London and has a total area of approximately 35 km2. It encompasses a mix of urban and green spaces, rich cultural heritage, and a dynamic community.
These core Services include:
• Planned Preventative Maintenance and Statutory Testing - Maintenance in accordance with statutory compliance and British Standards.
• Reactive Repairs - Fault diagnosis and repair of Electrical systems to restore to safe and effective operation. Emphasis on first time fix.
• Minor Improvement works - Minor improvement works relating to electrical systems.
• Emergency Response - 24/7 emergency response to system or asset related issues to restore systems / assets to a safe and effective operation or within tolerable risk levels.
• Provision of technical advice relating to systems maintained under this contract.
Total value (estimated)
- £2,916,666 excluding VAT
- £3,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years
Description of possible extension:
Up to 2 years at the Council's discretion.
Main procurement category
Services
CPV classifications
- 45312310 - Lightning-protection works
- 50532300 - Repair and maintenance services of generators
- 50700000 - Repair and maintenance services of building installations
- 71631000 - Technical inspection services
- 71632000 - Technical testing services
Contract locations
- UKI44 - Lewisham and Southwark
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
9 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 June 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 45% |
| Quality | Quality | 45% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement is being undertaken over two stages
Stage One - Procurement Specific Questionnaire - Request to Participate
Stage Two - Invitation to Tender - Tender Response
Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria.
Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender.
Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.
Documents
Associated tender documents
https://www.londontenders.org/
Technical specifications to be met
https://www.londontenders.org/
Contracting authority
London Borough of Lewisham
- Public Procurement Organisation Number: PYXG-1482-BYWG
4th Floor Laurence House
Catford
SE6 4RU
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government