Scope
Reference
715675457
Description
The requirement is to purchase a baseline Commercial Off The Shelf (COTS) Ground-based Data Replay and Analysis System (GDRAS ), with up to ten years of support services. This will allow recorded flight data from an array of Navy Command and Joint Aviation Command helicopter types to be processed by 1710 Naval Air Squadron (NAS) at His Majesty’s Naval Base Portsmouth (HMNBP) to facilitate Flight Data Exploitation (FDE) activity
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 March 2026 to 31 March 2029
- Possible extension to 31 March 2035
- 9 years, 9 days
Description of possible extension:
The contract will include the option to extend by up to six years after the initial end date of 31 March 2029, giving a maximum duration up to 31 March 2035. The contract is set at an initial value of £1,500,000 ex VAT (£1,800,000 inc VAT) with the option to increase this to a total value of £2,500,000 ex VAT (£3,000,000 inc VAT) to allow for the purchase of additional goods/services as detailed in the contract.
Options
The right to additional purchases while the contract is valid.
The contract will include the option to extend by up to six years after the initial end date of 31 March 2029, giving a maximum duration up to 31 March 2035. The contract is set at an initial value of £1,500,000 ex VAT (£1,800,000 inc VAT) with the option to increase this to a total value of £2,500,000 ex VAT (£3,000,000 inc VAT) to allow for the purchase of additional goods/services as detailed in the contract.
Main procurement category
Goods
CPV classifications
- 48132000 - Aviation test software package
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Full details are included in the Invitation to Tender document.
Technical ability conditions of participation
Full details are included in the Invitation to Tender document.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 February 2026, 10:00am
Tender submission deadline
6 March 2026, 10:00am
Submission address and any special instructions
Tenders must be submitted through the Defence Sourcing Portal at https://contracts.mod.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Financial | Full details of the Financial Evaluation criteria and scoring are included in the Invitation to Tender document. |
Price |
| Technical | Full details of the Technical Evaluation criteria and scoring are included in the Invitation to Tender document. |
Quality |
Weighting description
The Tender evaluation will calculate the Most Advantageous Tender (MAT) to The Authority. Full details are included in the Invitation to Tender document.
Other information
Payment terms
Payments to be made in accordance with Terms & Conditions. Full details are included in the Invitation to Tender document.
Description of risks to contract performance
The following risks could occur which could affect contract delivery or performance:
Changes in laws or regulations resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected delays to delivery timescales due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to costs due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to volume of deliverables due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to scope of deliverables due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement was coducted under PCR 2015.
Documents
Associated tender documents
202600209-715675457 Invitation to Tender.docx
Invitation to Tender
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Navy Commercial, NCHQ, Whale Island
Portsmouth
PO2 8BY
United Kingdom
Email: lee.culshaw100@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Region: UKJ31 - Portsmouth
Organisation type: Public authority - central government