Section one: Contracting authority/entity
one.1) Name and addresses
Clydesdale Housing Association Ltd
39 North Vennel
Lanark
ML11 7PT
Eileen.Wilson@clydesdale-housing.org.uk
Telephone
+44 1555665316
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15565
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance Services
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
Clydesdale Housing Association (CHA) intends to extend the existing Insurance Provision contract due to end 31 March 2024 to the 31 March 2026 with Marsh Ltd who are the current insurance service Broker/provider.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 220-503711
Section five. Award of contract/concession
Contract No
001
Title
Insurance Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
21 April 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Marsh Limited
Ground Floor West, 300 TVP2, Thames Valley Park Drive
Reading
RG6 1PT
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £238,866
Section six. Complementary information
six.3) Additional information
(SC Ref:729993)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 66510000 - Insurance services
seven.1.3) Place of performance
NUTS code
- UKM95 - South Lanarkshire
seven.1.4) Description of the procurement:
Insurance Services
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£238,866
seven.1.7) Name and address of the contractor/concessionaire
Marsh Limited
Ground Floor West, 300 TVP2, , Thames Valley Park Drive
Reading
RG6 1PT
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This Modification Notice relates to the extension of the existing Insurance Provision contract. Having sought advice, to meet our statutory regulatory requirements as a Registered Social Landlord, these public contracts shall be modified and awarded under Regulation 72 (1) (c) utilising the Modification of contracts during their term “by circumstances Clydesdale Housing Association (CHA) could not have foreseen”.
The insurance market for social housing providers has always been quite restricted, however in the field of property and liability this has hardened severely and quickly since the start of 2023. This has been accelerated by the departure of two main insurance providers to the Sector over the last 6 months, meaning the already limited capacity is much reduced. This has resulted in unsustainable market conditions, and we have seen insurers react this year applying significant rate increases on Renewals during the first quarter of 2023.
CHA intend to go out to the marketplace for a new contract for Insurance Provision and this procurement process will commence 2025 Q3 with a target effective date contract date of 1st April 2026.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This informed decision based on; the ongoing insurance marketplace uncertainty reflective of the post-Brexit economic environment, the far-reaching impact of the war in Ukraine, recent challenges faced by RSL’s relating to all services, and the current cost-of-living pressures; while concurrently seeking to ensure effective continuity of our insurance services to meet our statutory regulatory requirements.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £380,359.62
Total contract value after the modifications
Value excluding VAT: £648,064.30