Section one: Contracting authority
one.1) Name and addresses
Central Bedfordshire Council
Priory House
Chicksands
SG17 5TQ
Contact
+44 3003005997
procurement@centralbedfordshire.gov.uk
Telephone
+44 3003008000
Country
United Kingdom
NUTS code
UKH25 - Central Bedfordshire
Internet address(es)
Main address
http://in-tendhost.co.uk/centralbedfordshire
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/centralbedfordshire
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CBC-1385-T-AE Remote Mail and Off-Site Printing
Reference number
CBC-1385-T-AE
two.1.2) Main CPV code
- 79571000 - Mailing services
two.1.3) Type of contract
Services
two.1.4) Short description
CBC are looking for cloud-based solutions to provide Officers and Members the ability to print and post items from any of CBC’s devices, from any location. This will support our future way of working, allowing flexibility for users and minimising constraints on their ability to work from anywhere. These are split into 2 Lots:Lot 1) Remote Mail: This service provides the Council with the ability to print and post mail from any working location, using any of the Council’s devices or systems.Lot 2) Off-site Printing: This service allows the Council to print items, perhaps in bulk or on special media, and have the hard copies delivered back to a Council location for onward processing. These services should provide users with a number of relevant options for (for example, but not limited to) paper types and sizes, finishing and, for the posting service, options for 2nd/1st class mail.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Remote Mail
Lot No
1
two.2.2) Additional CPV code(s)
- 79571000 - Mailing services
two.2.3) Place of performance
NUTS codes
- UKH25 - Central Bedfordshire
two.2.4) Description of the procurement
This service will allow users to print items with the intention of having them posted to a specified address. The address could be any location.CBC are currently mailing approximately 500,000 items per annum; we would expect the volume at implementation to be approx. 10,000 per month, increasing towards the maximum over the space of 6-12 months.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bulk Off-site Printing
Lot No
2
two.2.2) Additional CPV code(s)
- 79823000 - Printing and delivery services
two.2.3) Place of performance
NUTS codes
- UKH25 - Central Bedfordshire
two.2.4) Description of the procurement
This service will allow users to request bulk printing of items, with the intention that the resulting hardcopies will be delivered as a single package (or multiple if size requires) back to a CBC location. This service must include options for printing of business cards and compliment slips. CBC currently print approximately 20,000 pages through 100 jobs per month, where 25% of the pages are colour and we would expect this to be the initial average volume; over time CBC expects this level to reduce, as processes migrate to electronic means of communication.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 June 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Central Bedfordshire Council
Shefford
Country
United Kingdom