Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Invicta House
Maidstone
ME14 1XX
Contact
Ms Milly Massy
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SC2010 - Emergency Tree Works Contract 2021
Reference number
DN545742
two.1.2) Main CPV code
- 77340000 - Tree pruning and hedge trimming
two.1.3) Type of contract
Services
two.1.4) Short description
The council is seeking to appoint suppliers for the provision of emergency response specialist tree surgery teams to attend at short notice on a 24/7 basis. Emergency type response times will include 2 hour and 24-hour requirement. Suppliers will be required to provide suitably qualified staff and have access to the necessary specialised equipment to be able to remove fallen trees and branches from causing an obstruction to the highway. Moreover, the ability to work at height in a safe manner, using appropriate working methods to remove broken or hanging branches or partially fallen trees presenting a danger to the highway.
two.1.5) Estimated total value
Value excluding VAT: £2,100,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Lot 1 will cover the districts of Maidstone, Dartford, Gravesham, Sevenoaks, Tonbridge & Malling and Tunbridge Wells. It is anticipated that the service will be provided across all twelve Districts in Kent. Work volumes will be dictated by the weather and where emergency situations occur, which varies from year to year. The annual spend for the general emergency response service for KCC owned trees will be in the region of £145k -£190k per annum. This does not include provision for extreme weather events.
The service will primarily serve the Highways Transportation & Waste however, it will be important that the contract has the flexibility to be able to provide an alternative response for other departments, such as Public Rights of Way and Cycle Lanes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will commence in November 2021 for an initial period of 36 months, with potential extension periods up to a total of 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Lot 2 will cover the districts of Ashford, Swale, Canterbury, Thanet, Dover and Folkestone & Hythe. It is anticipated that the service will be provided across all twelve Districts in Kent. Work volumes will be dictated by the weather and where emergency situations occur, which varies from year to year. The annual spend for the general emergency response service for KCC owned trees will be in the region of £145k -£190k per annum. This does not include provision for extreme weather events.
The service will primarily serve the Highways Transportation & Waste however, it will be important that the contract has the flexibility to be able to provide an alternative response for other departments, such as Public Rights of Way and Cycle Lanes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will commence in November 2021 for an initial period of 36 months, with potential extension periods up to a total of 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Maidstone
ME14 1XX
Country
United Kingdom