Scope
Reference
26-188
Description
The procurement process for the following solutions is expected to commence in March 2026 with the new contract commencing in Autumn 2026.
•Rents and Service Charges management
•Asset Management, Building Safety and Compliance management
Prior to launching the procurement process, Yorkshire Housing is undertaking a Pre-Market Engagement exercise.
The purpose of the Pre Market Engagement exercise is to establish:
•Market capacity and appetite
•Solution options, particularly seeing what the “Art of the possible” is over and above standard functionality.
•Specification content
•Delivery model options
•Integration options (with Salesforce and Workday through Mulesoft)
•An understanding of the data migration options and processes
•Indications on cost
•Dependencies
•Procurement options
•Contract conditions options
•Implementation timescales
•Resource requirements of Yorkshire Housing staff
•Risks
•Opportunities
•Barriers
Further details can be found in the Pre Market Engagement Brief. To request a copy of the Pre Market Engagement Brief, please contact our appointed Procurement Advisors, Clarity Procurement Solutions:
nathan@clarityprocurement.co.uk
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1012825700
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 November 2026 to 2 November 2031
- Possible extension to 2 November 2035
- 9 years, 1 day
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKE - Yorkshire and the Humber
Engagement
Engagement deadline
23 February 2026
Engagement process description
The Pre- Market Engagement exercise will be conducted via system demonstrations from each Participant during the weeks of 23-27th February and 2-6th March 2026. The demonstrations for the Rents & Service Charge solution will last for no more than two hours during 2-6th March only. The demonstrations for the Asset Management, building safety and compliance solution will last for no more than half a day (3.5 hours). Where an interested party can provision both Rents & Services Charges and Asset Management capabilities, we will seek to undertake both demonstrations on the same day with this dual session lasting no more than four hours.
Where an Interested Party can offer either or both of these solutions as part of their current product set which also provides a wider range of housing or asset services, Yorkshire Housing are not requesting to view any functionality over and above the two service areas stated (Rents & Service Charges and Asset Management). In this instance Participants should clearly state what solution they would propose to meet Yorkshire Housing’s requirements.
Meeting spaces are limited and will be allocated on a first come first served basis to Interested Parties responding to this Brief. Participants will be required to demonstrate their solution to Yorkshire Housing stakeholders and provide evidence of where the proposed solution(s) is already implemented preferably with integration to Salesforce.
Interested Parties wishing to attend should register their interest by no later than 23/02/2026 to our appointed Procurement Advisors, Clarity Procurement Solutions:
nathan@clarityprocurement.co.uk
Yorkshire Housing would prefer for the demonstrations to take place at the Yorkshire Housing head office:
The Place, 2 Central Place, Leeds, LS10 1FB
Yorkshire Housing will consider a Teams session if Interested Parties are unable to attend in person.
Submission
Publication date of tender notice (estimated)
30 March 2026
Contracting authority
Yorkshire Housing Limited The Place, 2 Central Place, Leeds, LS10 1FB, United Kingdom
- Public Procurement Organisation Number: PWZZ-4176-HYBJ
The Place, 2 Central Place
Leeds
LS10 1FB
United Kingdom
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government