Section one: Contracting authority
one.1) Name and addresses
Newry, Mourne & Down District Council
Monaghan Row
NEWRY
BT358DJ
Contact
Seamus McGeoghegan
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
https://www.newrymournedown.org/procurement-and-tenders
Buyer's address
https://www.newrymournedown.org/procurement-and-tenders
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.newrymournedown.org/procurement-and-tenders
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.newrymournedown.org/procurement-and-tenders
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender 02/2021 - Appointment of Electrical Contractor to carry out General Electrical Maintenance, Repair and Minor Electrical Works
Reference number
02/2021
two.1.2) Main CPV code
- 50800000 - Miscellaneous repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Newry, Mourne and Down District Council (the Council) wish to engage a suitable and experienced electrical contractor for the provision of a 3-year electrical maintenance facilities management contract for all Council properties across the district.
The contract has two distinct work streams. Firstly, there will be day to day general electrical maintenance tasks, and secondly there will be a requirement to undertake minor electrical works projects. General electrical maintenance tasks will be the bulk of the contract both in terms of the number of work requests, time commitment and overall cost of the contract. Work requests will be undertaken during normal working hours (Monday to Friday 8am to 5pm) but there will be occasions when work must take place outside these hours due to operational needs.
Typical day to day general electrical maintenance tasks include lighting repairs (internal and external), checking faulty electric sockets or damaged sockets. An example of a minor electrical works projects would be the installation of a mini-pillar.
The expected annual spend on the contract is £150,000 with two thirds of this spend expected to be on general maintenance tasks. As part of the general electrical maintenance tasks the appointed Contractor will be required to meet key performance indicators concerning response times to requests and they must also provide an out of hours emergency response service.
The appointed Contractor will be a National Inspection Council for Electrical Installation Contracting (NICEIC) Approved Electrical Contractor and they must operate a Licence to Practice system. They will be able to demonstrate that they have delivered similar contracts in the past five years.
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN08 - Newry, Mourne and Down
Main site or place of performance
Within the geographical area of Newry, Mourne & Down District Council.
two.2.4) Description of the procurement
• The Council has 184 buildings to maintain, all of which have electrical services requiring competent electrical maintenance to ensure the buildings remain electrically functional and safe. In addition, it has many electrical services to maintain outside buildings, external street lighting, cameras, external electrical gates etc.
• The contract will be awarded for an initial one-year period with the possibility of extension for a further two one-year extension periods subject to budget availability and continual acceptable performance by the Contractor.
• It is anticipated that an available budget of £150,000 ex. VAT will be available to undertake the task for this tender per annum, i.e. £450,000 in total.
• Where an individual work request under this contract is expected to exceed £5,000 the Council may tender for this work separately.
• The rates quoted for all labour categories and all equipment costs in the pricing submission are the rates that the Contractor will invoice the Council for Year 1 of the contract.
• After the initial one-year period, should the Council choose to extend the contract, the tendered prices, as submitted in the pricing document will be adjusted annually, at the time of review, based on the Consumer Prices Index (CPI) 12-month rate as published by the Office for National Statistics (ONS).
• The cost of all electrical components (see Section 5 of Pricing Document) used by the Contractor during contract shall be itemised on invoices and costed at market value at the time of work being completed.
• Payments will be made based on monthly invoices issued and subject to works being agreed prior to completion and completed in accordance with the specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Refer to documentation
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 June 2021
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
BT1 3JF
Telephone
+44 2890235111
Country
United Kingdom