Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Telephone
+44 1314693922
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HOLIDAY AND TERM TIME SUPPORT FOR CHILDREN AND YOUNG PEOPLE WITH DISABILITIES
Reference number
CT2823
two.1.2) Main CPV code
- 85312120 - Daycare services for disabled children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
1.1 The Council has funded a school holiday play scheme for children and young people with a disability over the past 17 years. This service offered disabled children and young people the opportunity to take part in a range of fun activities within a structured environment. 1.2 In 2020, due to COVID 19 and the restrictions that the Scottish Government have imposed, an assessed and targeted holiday support service was developed. The Provider will offer holiday and term time support schemes as detailed below. This will be a flexible support service to meet the needs of the children and their families and will be carried out in partnership with City of Edinburgh Council.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £344,760
two.2) Description
two.2.1) Title
CT2823b Holiday support for disabled children and young people with complex care needs
Lot No
2
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
1.1 The Council has funded a school holiday play scheme for children and young people with a disability over the past 17 years. This service offered disabled children and young people the opportunity to take part in a range of fun activities within a structured environment. In 2020, due to COVID 19 and the restrictions that the Scottish Government have imposed, an assessed and targeted holiday support service was developed, and this will continue over 2021 and beyond. The Provider will offer a holiday support scheme as detailed below. This will be a targeted support service to meet the needs of children with complex health /care needs and their families and will be carried out in partnership with City of Edinburgh Council.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
CT2823a Term Time Support for the Summer School Term
Lot No
1
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
Provide the term time support provision for the summer school term, for the period from 26 April to 2 July 2021. This would be for 10 weeks at a cost of 79,660 GBP.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
No additional
two.2) Description
two.2.1) Title
CT2823c Holiday Support Provision for Children and their Carers
Lot No
3
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
Provide the holiday support provision for children and their carers for the same period at a cost of 53,100 GBP.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
This Contract falls within the category of contracts covered by Regulation 74 of The Public Contracts (Scotland) Regulations 2015 and is being awarded in accordance with the process set out in Regulation 33, in particular Regulation 33 (1) section (b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons — (ii)competition is absent for technical reasons; there is a limited supply market. It is an interim arrangement only.
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: https://www.gov.scot/policies/public-sector-procurement/
four.1.11) Main features of the award procedure
Negotiated procedure due to COVID-19 measures
Section five. Award of contract
Lot No
1
Title
CT2823a Term Time Support for the Summer School Term
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 0
five.2.3) Name and address of the contractor
The Yard
22 Eyre Place Lane
Edinburgh
Eh3 5EH
Telephone
+44 1314764506
Country
United Kingdom
NUTS code
- UKM73 - East Lothian and Midlothian
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £79,660
Section five. Award of contract
Lot No
2
Title
CT2823b Holiday support for disabled children and young people with complex care needs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 0
five.2.3) Name and address of the contractor
The Yard
22 Eyre Place Lane
Edinburgh
Eh3 5EH
Telephone
+44 1314764506
Country
United Kingdom
NUTS code
- UKM73 - East Lothian and Midlothian
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £212,000
Section five. Award of contract
Lot No
3
Title
CT2823c Holiday Support Provision for Children and their Carers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 0
five.2.3) Name and address of the contractor
The Yard
22 Eyre Place Lane
Edinburgh
Eh3 5EH
Telephone
+44 1314764506
Country
United Kingdom
NUTS code
- UKM73 - East Lothian and Midlothian
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £53,100
Section six. Complementary information
six.3) Additional information
This is an interim arrangement only due to C-19 measures
(SC Ref:652708)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Court of Session Parliament House
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.