Section one: Contracting authority
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Philippa Elliott
Telephone
+44 1133785882
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SUPPLY AND DELIVERY OF: LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment) LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment) LOT 3: CORPORATE WORKWEAR AND UNIFORMS
Reference number
79899
two.1.2) Main CPV code
- 18000000 - Clothing, footwear, luggage articles and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of PPE for industrial use, clinical use and workwear and uniforms.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,840,000
two.2) Description
two.2.1) Title
LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
Lot No
1
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
- 18400000 - Special clothing and accessories
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds geographical area
two.2.4) Description of the procurement
Lot 1 Industrial Personal Protection Equipment (PPE) approximate spend per annum between £450k - £500k
PPE means all equipment which is worn or held to protect against risks to health or safety. The main legislation governing PPE at work is the Personal Protective Equipment at Work (Amendment) Regulations 2022. PPE includes the following, when worn for health and safety protection:
(a) Protective clothing (e.g. aprons, gloves, footwear, helmets, high visibility clothing this includes high visibility clothing which gives protection against the weather).
(b) Protective equipment (e.g. eye protectors, respirators, ear defenders, safety harnesses, first aid requirements).
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Contract may be extended after the initial 36 month term by a further 12 months (at the discretion of the Council).
two.2) Description
two.2.1) Title
LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
Lot No
2
two.2.2) Additional CPV code(s)
- 18400000 - Special clothing and accessories
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds geographical area
two.2.4) Description of the procurement
Lot 2 Clinical Personal Protective Equipment (PPE) approximate spend per annum around £350k
PPE means all equipment which is worn or held to protect against risks to health or safety. The main legislation governing PPE at work is the Personal Protective Equipment at Work (Amendment) Regulations 2022. PPE includes the following, when worn for health and safety protection:-
(a) Protective clothing (e.g. aprons, gloves, footwear).
(b) Protective equipment (e.g. eye protectors, face masks, respirators, first aid requirements & hand sanitisers).
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Contract may be extended after the initial 36 month term by a further 12 months (at the discretion of the Council).
two.2) Description
two.2.1) Title
LOT 3: CORPORATE WORKWEAR AND UNIFORMS
Lot No
3
two.2.2) Additional CPV code(s)
- 18400000 - Special clothing and accessories
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds geographical area
two.2.4) Description of the procurement
Lot 3 Corporate workwear & uniforms approximate spend per annum £110k - £150k
Corporate workwear is clothing worn by staff of the organisation participating in that organisation's activity. This includes corporate uniforms and durable heavy duty clothing for manual roles in the workplace which provides a distinctive corporate image (this includes clothing, which gives protection against the weather, where a high visibility product is not required). These items may be branded with the Leeds City Council Logo and/or corporate colours or unbranded, but with an agreed tax tag.
During 2022/23, Leeds City Council spent approximately £900,000 on the provision of PPE, workwear & uniforms. The Council however makes no guarantee as to the potential volume/value of items that will be required throughout the contract period. Orders will be placed by each service area on a needs and requirements basis and there is no guarantee of the value of any business.
Council employees requiring PPE and corporate workwear cover a wide range of indoor or outdoor roles
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Contract may be extended after the initial 36 month term by a further 12 months (at the discretion of the Council).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-034302
Section five. Award of contract
Contract No
79899
Lot No
1
Title
LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arden Winch & Company Ltd
9 Acres Hill Lane
Sheffield
S9 4LR
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1,350,000 / Highest offer: £1,500,000 taken into consideration
Section five. Award of contract
Contract No
79899
Lot No
2
Title
LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arco Limited
1 Blackfriar Gate
Hull
HU1 1BH
Country
United Kingdom
NUTS code
- UKE1 - East Yorkshire and Northern Lincolnshire
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1,350,000 / Highest offer: £1,500,000 taken into consideration
Section five. Award of contract
Contract No
79899
Lot No
1
Title
LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SMI INT Group Ltd
Vision House, Bedford Rd
Petersfield
GU32 3QB
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1,350,000 / Highest offer: £1,500,000 taken into consideration
Section five. Award of contract
Contract No
79899
Lot No
2
Title
LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Protective Wear Supplies
10 Darkdale View, Estover,
Plymouth
PL6 7TL
Country
United Kingdom
NUTS code
- UKK4 - Devon
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £900,000 / Highest offer: £1,050,000 taken into consideration
Section five. Award of contract
Contract No
79899
Lot No
2
Title
LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arden Winch & Company Ltd
9 Acres Hill Lane
Sheffield
S9 4LR
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £900,000 / Highest offer: £1,050,000 taken into consideration
Section five. Award of contract
Contract No
79899
Lot No
2
Title
LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SMI INT Group Ltd
Vision House, Bedford Rd
Petersfield
GU32 3QB
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £900,000 / Highest offer: £1,050,000 taken into consideration
Section five. Award of contract
Contract No
79899
Lot No
3
Title
LOT 3: CORPORATE WORKWEAR AND UNIFORMS
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arco Ltd
1, Blackfriar Gate
Hull
HU1 1BH
Country
United Kingdom
NUTS code
- UKE1 - East Yorkshire and Northern Lincolnshire
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £330,000 / Highest offer: £450,000 taken into consideration
Section five. Award of contract
Contract No
79899
Lot No
3
Title
LOT 3: CORPORATE WORKWEAR AND UNIFORMS
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arden Winch & Co Ltd
9 Acres Hill Lane
Sheffield
S9 4LR
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £330,000 / Highest offer: £450,000 taken into consideration
Section five. Award of contract
Contract No
79899
Lot No
3
Title
LOT 3: CORPORATE WORKWEAR AND UNIFORMS
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Protective Wear Supplies
10 Darkdale View, Estover
Plymouth
PL6 7TL
Country
United Kingdom
NUTS code
- UKK4 - Devon
Companies House
Companies House
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £330,000 / Highest offer: £450,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into