Section one: Contracting authority
one.1) Name and addresses
Warrington Housing Association
89 Sankey Street
WARRINGTON
WA11SR
Contact
Our Consultant Maureen Batten
Telephone
+44 7920131507
Country
United Kingdom
NUTS code
UKD6 - Cheshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.find-tender.service.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.find-tender.service.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Warrington Housing Association -0 Insurance and Related Services 2021
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by Warrington Housing Association commencing 1 October 2021. A full Summary of Current Cover will be provided with the Invitation to Tender to selected bidders. Bids are invited from suitably qualified insurance brokers and direct providers for the entire scope of services. The procurement will follow the two-stage Restricted Procedure with a pre-qualifying stage based on Standard Questionnaires and bidders will be selected on the basis of their capability, capacity and experience to perform the contract. Please note that the Contract will NOT be divided into lots, therefore bidders will require to deliver the whole scope of the services.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD6 - Cheshire
Main site or place of performance
Warrington
two.2.4) Description of the procurement
The scope of the Contract includes insurance cover for Property stock, Terrorism, Combined Liability, Office Contents, Business Interruption, Computer, Contract Works, Engineering Inspection and Insurance, Group Personal Accident & Business Travel, Crime, Professional Indemnity, Commercial Legal Expenses, Cyber Liability, Motor Fleet and other general(non-life) insurances as required by WHA. the Contract also includes, brokerage services (where applicable), professional advice, claims management and loss control services, for a period of 3 years commencing 1.10.2021, with the option to extend by up to a further 2 years at WHA's sole discretion. The contract is NOT divided into lots so bidders are required to bid for the entire scope of services. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Restricted Procedure with bidders being selected on the basis of the responses contained in the pre-qualifying questionnaire. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. Standard Questionnaires must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the ITT and contract documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial 3 year period with the option to extend for a further two years at WHA's sole discretion. Renewal will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Maximum number: 6
Objective criteria for choosing the limited number of candidates:
Number of suitably qualified and accredited bidders with appropriate economic and financial standing, relevant experience and technical capacity to provide the services.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
COPIES OF THE STANDARD QUESTIONNAIRE FOR THE SELECTION OF BIDDERS CAN BE OBTAINED ON REQUEST FROM maureenmbatten@gmail.com
Questionnaires should be returned directly to this address before the deadline for notes of interest at 15.00 on 24 June 2021
A Summary of WHA's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate Standard Questionnaire, completed in full in order to be considered for Stage 2 of the procurement. Bidders should note that no additional information should be submitted along with the Standard Questionnaire at this stage as any such information will not be considered in the selection process.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As a minimum, you are required to demonstrate:
1) you are an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised /and or regulated by the UK Financial Conduct Authority or Prudential Regulation Authority indicating the types of insurance/service the bidder is authorised to arrange or provide
2) the financial ability and strength to deliver the programme
3) you must clearly state the governance arrangements of the bidding organisation and where part of a larger Group, the title, positioning and legal status of the bidding organisation within that Group
4) the ability to provide social landlords with a choice of insurers and/or options
5) the capacity and capability to deliver the entire scope of the insurance cover required
5) a record of successful provision of relevant services to property owners, social housing organisations or other organisations that are similar in profile to the contracting authority
6) a skilled and competent service team, being client relationship management, technical staff, broking/underwriting expertise, claims managers and risk managers
7)your commitment to delivering quality service to WHA, including that provided to us by any third party contractor employed by you or by the insurers you propose
8) your ability to demonstrate client satisfaction on at least 3 similar contracts within the UK social housing sector
9) commitment to corporate and individual professional development defined by the CII or similar professional organisation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Minimum level(s) of standards required:
(1) All candidates will be required to provide evidence of relevant professional indemnity insurance (minimum of 5m GBP) and Public Liability Insurance (minimum 10m GBP) and Employer's Liability Insurance 10m GBP
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the bidder and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business, including those relating to the part of the business delivering similar services
(4) all candidates will give a clear description of the bidding company's status within any larger Group, where appropriate.
(4)Financial ratings of all risk carriers must be provided within Tender responses.
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
1)A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years, relating to the delivery of similar contracts
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible
for providing the services specified within this Contract or carrying out the work under the contract;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Bidders must be either an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised/and or regulated by the UK Financial Conduct Authority or Prudential Regulation Authority or equivalent in another member state of the European Economic Area indicating the types of insurance/service the bidder is authorised to arrange or provide.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 June 2021
Local time
3:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 36 or 60 months
six.3) Additional information
Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those Bidders that are
selected to proceed to the ITT Stage. Sufficient detail is provided within this notice and within the Standard Questionnaire to enable the Bidder to decide whether to participate in this process.
COPIES OF THE STANDARD QUESTIONNAIRE FOR THE SELECTION OF BIDDERS CAN BE OBTAINED ON REQUEST FROM maureenmbatten@gmail.com
Questionnaires should be returned directly to this address before the deadline for notes of interest at 15.00 on 24 June 2021
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United Kingdom