Section one: Contracting authority
one.1) Name and addresses
Hafod Housing
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
Contact
Briony Phillips
Telephone
+44 2920675823
Fax
+44 2920672499
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Internal Furniture & Furnishings
two.1.2) Main CPV code
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Contract for the supply of internal furniture and furnishings only.
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39100000 - Furniture
- 39140000 - Domestic furniture
- 39143000 - Bedroom, dining room and living-room furniture
- 39143100 - Bedroom furniture
- 39143200 - Dining-room furniture
- 39143300 - Living-room furniture
- 39151000 - Miscellaneous furniture
- 39156000 - Lounge and reception-area furniture
- 39516100 - Soft furnishings
- 39143110 - Beds and bedding and specialist soft furnishings
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
- UKL16 - Gwent Valleys
- UKL15 - Central Valleys
two.2.4) Description of the procurement
Hafod are seeking to appoint suitable supplier to supply and deliver internal furniture and furnishings to approximately 17 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract/s as and when goods are required. Specifications for the products and services required are detailed within Appendix A.
two.2.5) Award criteria
Quality criterion - Name: Quality of Service / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 May 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=120899.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:120899)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom