Scope
Reference
237
Description
Please find the notice for Coleg Gwent's tender for a finance system, Specification is to be found via Bravo Etendering portal, as noted further below.
Total value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 January 2026 to 1 January 2031
- Possible extension to 1 January 2033
- 6 years, 11 months, 2 days
Description of possible extension:
2x 1+ 1 yrs
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
- 72210000 - Programming services of packaged software products
Contract locations
- UKL21 - Monmouthshire and Newport
- UKL16 - Gwent Valleys
Participation
Legal and financial capacity conditions of participation
Please see tender documentation
Technical ability conditions of participation
Please see tender documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 April 2025, 2:00pm
Submission type
Tenders
Tender submission deadline
7 April 2025, 10:00am
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/web/login.shtml
Specification documents are also listed on this site, as is the message board for clarification questions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
1 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 31 January 2033
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | As set out in the specification |
Quality | 60.00% |
| Price | Price of the contract |
Price | 40.00% |
Other information
Payment terms
as per tender documentation
Description of risks to contract performance
as per tender documentation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
There are 2 stages to the Tender, a shortlisting criteria stage , and then a final award criteria stage, as documented in the specification document.
Reduced tendering period
Yes
State of urgency - minimum 10 days
Justification for not publishing a preliminary market engagement notice
There is a need for Coleg Gwent to get the tender out to the market due to expiration of the current tender
Contracting authority
Coleg Gwent
- Public Procurement Organisation Number: PCYD-2928-WVNW
Headquarters
Usk
NP15 1XJ
United Kingdom
Contact name: Gareth Tidmarsh
Telephone: 01495 333547
Email: gareth.tidmarsh@coleggwent.ac.uk
Website: http://www.coleggwent.ac.uk
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales