Scope
Description
The London Borough of Hillingdon require a supplier to undertake inspections across its assets of playgrounds, outdoor gyms, skate parks etc on a quarterly and annual basis.
There are circa 100 playgrounds located in a range of locations throughout the borough, predominantly within parks and housing estates.
The contract is split into two components:
• Quarterly/Annual inspections.
• Day to day repairs identified by Hillingdon's Green Spaces Inspectors/Officers and reports by Users
The Contractor is required to carry out the inspections and maintenance in accordance with the best trade practice, ROSPA guidelines and adhere to the British Standards BS EN 1176/BS EN 1177. The contractor will also need to ensure that all equipment and associated surfaces comply with the prevailing standards relating to the Service with particular attention should be paid to 'sealed for life' part
The Contract will be for an initial term of three (3) years with an extendable option for a period of two (2) years, giving a total of five (5) years] (the Term).
Estimated total contract value ( including extensions)- c.£690k
Total value (estimated)
- £690,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 July 2025 to 16 July 2028
- Possible extension to 16 July 2030
- 5 years
Description of possible extension:
The contract extension option for the full 2 years will take into consideration, supplier performance, change in requirements.
Options
The right to additional purchases while the contract is valid.
There could be scope for additional purchases under this contract due to replacement parts being required should any of the repairs
of the playground, outdoor gyms, skateparks equipment not prolong the economic life of the equipment
Main procurement category
Services
CPV classifications
- 50870000 - Repair and maintenance services of playground equipment
Contract locations
- UKI74 - Harrow and Hillingdon
Participation
Legal and financial capacity conditions of participation
As set out in the tender documents
Technical ability conditions of participation
As set out in the tender documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 April 2025, 5:00pm
Tender submission deadline
22 April 2025, 11:59pm
Submission address and any special instructions
Tenders are to be submitted electronically via
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 June 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 50% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.supplierlive.proactisp2p.com
The full suite of tender document can be located found via the above Proactis (Rego) link/Account/Login
https://supplierlive.proactisp2p.com/
Project reference - PROJ1000885
Request reference - RFX1000066
Contracting authority
London Borough of Hillingdon
- Public Procurement Organisation Number: PHZZ-4724-NYPH
Civic Centre
Uxbridge
UB8 1UW
United Kingdom
Contact name: Allison Mayo
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government