Opportunity

Framework for Disabled Adaptations to Domestic Properties

  • Cardiff Council

F02: Contract notice

Notice reference: 2021/S 000-011221

Published 20 May 2021, 3:35pm



Section one: Contracting authority

one.1) Name and addresses

Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

Email

corporate.procurement@cardiff.gov.uk

Country

United Kingdom

NUTS code

UKL22 - Cardiff and Vale of Glamorgan

Internet address(es)

Main address

www.cardiff.gov.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/account/login

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/account/login

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Framework for Disabled Adaptations to Domestic Properties

Reference number

ERFX1007464

two.1.2) Main CPV code

  • 45000000 - Construction work

two.1.3) Type of contract

Works

two.1.4) Short description

The disabled facilities service (DFS) are a division of the Council responsible for making funding available cross tenure. Funding may be used towards the purchase and installation of specialist equipment; the provision of adaptations and works that prevent slips, trips and falls in and around the home where the applicant is able to prove to the Council that they meet the prevailing criteria.

The Disabled Facilities Service is a reactive service that administers cases as soon as they are received. The successful contractor will be expected to deliver quality adaptation works in order to meet the rigorous PI’s that have been set.

The works primarily involve the adaptation of domestic properties as a result of the approval of a Disabled Facilities Grant or any Discretionary Grant awarded to the applicant. To support this area DFS operate a "Grant Agency Service" that provides a professional, technical and administrative service to the clients (service users).

Put simply, the Council provides a service whereby the service users can appoint the Council to administer the grant on the service users’ behalf whilst working closely with health professionals such as the Community Occupational Therapy Service to ensure that the service users' needs are fully met.

The Authority intends to enter a Framework Agreement with multiple contractors for Lots 1 and 2, and a single contractor per lot for lot 3. The period of the framework agreements will be 2 years with the option to extend for up to a period of a further 2 years. The Framework is expected to commence 1st November 2021.

Lot 1 – General Building – 6 Providers (Est 4m GBP per annum)

Lot 2 – Stair Lifts / Vertical Lifts and Hoists – 2 Providers (Est 1.8m GBP per annum)

Lot 3 – Safety @ Home Works – 1 Provider (Est 1m GBP per annum)

two.1.5) Estimated total value

Value excluding VAT: £27,600,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

General Building Work (Domestic only)

Lot No

1

two.2.2) Additional CPV code(s)

  • 45210000 - Building construction work
  • 45000000 - Construction work
  • 45211000 - Construction work for multi-dwelling buildings and individual houses
  • 45211100 - Construction work for houses
  • 44115800 - Building internal fittings

two.2.3) Place of performance

NUTS codes
  • UKL22 - Cardiff and Vale of Glamorgan

two.2.4) Description of the procurement

Converting existing rooms to provide accessible bathing facilities and all associated works (wet room, walk-in showers etc.); access ramps; re-grading / provision of external steps; internal alterations; construction of extensions (inclusive of services); general building works to repair, maintain or upgrade roofs, walls floors etc. There will also be a requirement for the recycling (removal, renovation and reinstallation) of modular ramping.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Option to extend for up to a further two years

two.2.9) Information about the limits on the number of candidates to be invited

Maximum number: 12

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Stair Lifts / Vertical Lifts and Hoists

Lot No

2

two.2.2) Additional CPV code(s)

  • 44115600 - Stairlifts
  • 42416300 - Hoists
  • 45000000 - Construction work
  • 45211000 - Construction work for multi-dwelling buildings and individual houses
  • 45300000 - Building installation work
  • 45313100 - Lift installation work
  • 51511100 - Installation services of lifting equipment

two.2.3) Place of performance

NUTS codes
  • UKL22 - Cardiff and Vale of Glamorgan

two.2.4) Description of the procurement

Lifts:

Provision and installation of stair-lifts; internal and external vertical lifts. To include where appropriate all works associated to the lifts installation including cutting of apertures internally and any associated ground works externally etc. There will also be a requirement for the recycling (removal, renovation and reinstallation) of all lifts.

Hoists:

Provision and installation of ceiling tracked hoist systems. To include where appropriate, all works associated to the hoist installation including strengthening of ceilings, work to break through door heads and any associated structural works etc. There will also be a requirement for the recycling (removal, renovation and reinstallation) of hoists.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Option to extend for a further two years

two.2.9) Information about the limits on the number of candidates to be invited

Maximum number: 5

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Safety @ Home Works

Lot No

3

two.2.2) Additional CPV code(s)

  • 33196200 - Devices for the disabled
  • 45300000 - Building installation work
  • 44115800 - Building internal fittings
  • 45210000 - Building construction work
  • 45211000 - Construction work for multi-dwelling buildings and individual houses
  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKL22 - Cardiff and Vale of Glamorgan

two.2.4) Description of the procurement

Provision and installation of minor adaptations including hand and grab rails; small ramps; mop stick hand rails; alterations to steps; external rails and repairs to specialist equipment etc. At no additional cost to the Council, the contractor will also provide all Service Users with access to a free case work service providing Healthy Home Check and remedial works; Income Maximisation; Energy Efficiency inspection; Fund raising and access to alternative grant assistance etc. There will also be a requirement for the recycling (removal, renovation and reinstallation) of modular ramping, lifts and hoists.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Option to extend for a further 24 months

two.2.9) Information about the limits on the number of candidates to be invited

Maximum number: 5

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 9

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

21 June 2021

Local time

12:00pm

four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

30 July 2021

four.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Tender to be issued prior to the expiry of this Framework.

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

The Council reserves the right to appoint a replacement contractor (for each Lot) in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor

initially appointed. To be clear if a supplier is lost from a particular Lot, the next highest scoring bidder for that Lot will be approached with a view to them being appointed as a replacement Contractor for that Lot.

To access the tender documentation, please register an interest on the opportunity on the Proactis Portal - https://supplierlive.proactisp2p.com/Account/Login

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Details will be provided in the Invitation to Tender

(WA Ref:109754)

The buyer considers that this contract is suitable for consortia.

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom