Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ETS-21-004 Programme Assistance Services to support the delivery of the EdIS Programme
two.1.2) Main CPV code
- 79400000 - Business and management consultancy and related services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Programme Assistance Services to enable support for the delivery of the EdIS Programme of work. EA procured an external programme delivery partner to support and assist the current EdIS Programme delivery team. The supplier provides services as and when required on a call off basis for all workstreams.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 247-377411
Section five. Award of contract/concession
Contract No
ETS-21-004
Title
Programme Assistance Services to support the delivery of the EdIS Programme
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
3 September 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ernst and Young LLP
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,700,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79400000 - Business and management consultancy and related services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Programme Assistance Services to enable support for the delivery of the EdIS Programme of work. EA procured an external programme delivery partner to support and assist the current EdIS Programme delivery team. The supplier provides services as and when required on a call off basis for all workstreams.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
67
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£6,750,000
seven.1.7) Name and address of the contractor/concessionaire
Ernst and Young LLP
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This contract was a call-off contract awarded under Lot 8 of the CPD Framework ID 1032027
for Legal Services.
The contract was previously modified in November 2022 to increase the value by 50% of the original awarded contract value (2022/S 000-033436), and was further modified in July 2024 to extend the contract period by 7 months until 31 March 2025 and increase the value by 50% of the original awarded contract value (2024/S 000-012747).
The requirement has arisen to modify the contract end date to extend for a further period of
2 years until 31 March 2027 and increase the value by up to 50% of the original awarded contract value to cover this additional contract period.
The modification is proposed in accordance with Regulation 72 (1)(b) and meets all of the following conditions:
(b) for additional works, services or supplies by the original contractor that have become
necessary and were not included in the initial procurement, where a change of contractor—
(i) cannot be made for economic or technical reasons such as requirements of
interchangeability or interoperability with existing equipment, services or installations
procured under the initial procurement, or
(ii) would cause significant inconvenience or substantial duplication of costs for the
contracting authority, provided that any increase in price does not exceed 50% of the value
of the original contract;
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
For technical reasons a change in supplier is not possible at this stage. The provider has been contracted to provide programme assistance and support on the EdIS Programme and has built up critical knowledge and understanding which will be required to ensure the continuity of the service provision as this will be essential to support the project teams going forward in the delivery of the remaining EdIS programme projects including the new procurement exercise now required following the unforeseen termination of the Strategic Partner and School Management System Contract, which is expected to take approx. 2 years to complete. To contract with a different supplier at this stage would significantly impact timelines for delivery of projects and duplication of costs for the contracting authority.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,350,000
Total contract value after the modifications
Value excluding VAT: £6,750,000