Section one: Contracting authority
one.1) Name and addresses
LONDON & QUADRANT HOUSING TRUST
29-35 West Ham Lane
LONDON
E15 4PH
Country
United Kingdom
Region code
UKI - London
Mutuals Public Register
30441R
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/lqsupplychainmanagement
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/lqsupplychainmanagement
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Communal Gas Servicing & Maintenance
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
L&Q are looking to appoint contractors in the following areas of work -
Servicing and Maintenance of All Plant Room Equipment (Communal Heating Plant)
Servicing and Maintenance of Communal Distribution Networks
Servicing and Maintenance of Controls
Servicing and Maintenance of Individual Unit Equipment
System Monitoring and Efficiency Optimising
The contract is split into two LOTS, LOT 1 North & Lot 2 South
L&Q will be using a JCT MTC 2016 with amendments. The Contract will be for three years with two optional two-year extensions.
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
As described in the tender documents.
two.2) Description
two.2.1) Title
North
Lot No
1
two.2.2) Additional CPV code(s)
- 45232141 - Heating works
- 45259300 - Heating-plant repair and maintenance work
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKH - East of England
- UKI - London
Main site or place of performance
This area is defined as North London. The Lot Maps for this area are set out in the tender documents.
two.2.4) Description of the procurement
To provide planned gas servicing & maintenance to the communal areas of properties we own and manage in this region.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is 3 years with two optional extensions of up to 24 months per extension.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots.
two.2) Description
two.2.1) Title
South
Lot No
2
two.2.2) Additional CPV code(s)
- 45232141 - Heating works
- 45259300 - Heating-plant repair and maintenance work
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
This area is defined as South London. The Lot Maps for this area are set out in the tender documents.
two.2.4) Description of the procurement
To provide planned gas servicing & maintenance to the communal areas of properties we own and manage in this region.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is three years with two optional extensions of up to 24 months per extension.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 May 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
26 June 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
London & Quadrant Housing Trust shall incorporate a mandatory 10 day standstill period as required by the Public Contracts Regulations 2015.