Scope
Reference
11747
Description
*** REQUEST FOR INFORMATION ONLY ****
INTRODUCTION
West Mercia Police (the Authority) wishes to inform you of an upcoming requirement to replace our current finance system. The new solution must replicate existing functionality while also providing enhanced capabilities that will enable us to meet the objectives outlined below. This exercise is being undertaken to assess the capabilities available within the market and to understand how potential solutions align with the needs of West Mercia Police.
The purpose of the RFI is to gain a formal understanding of the possible capabilities, indicative pricing and proposed timescales, with a view to inform West Mercia Police of options and next steps.
OBJECTIVES
The objective of this RFI is to:
• identify how the market meets the capabilities/functionality sought by the authority and enable future capture & refinement of our requirements
• identify providers with advantageous solutions from commercial and technical standpoints including future expansions of the system
• identify providers with a successful track-record for delivering within the UK Police force or wider public sector
• confirm technical considerations such as hosting (on-premise versus cloud), integration opportunities and security assurances.
Should your organisation wish to be included in this exercise you are encouraged to register to InTend and West Mercia Police to participate in this RFI exercise.
Sell2 (in-tend.co.uk) - https://sell2.in-tend.co.uk/blpd/publictender-details?tid=b9146c65-a50a-42e0-8ca4-dc42b25cf271- deadline for responses by no later than 16:00 hrs on 6th March 2026.
Contract dates (estimated)
- 1 April 2027 to 31 March 2030
- Possible extension to 31 March 2032
- 5 years
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 48311100 - Document management system
- 48440000 - Financial analysis and accounting software package
- 48441000 - Financial analysis software package
- 48442000 - Financial systems software package
- 48444000 - Accounting system
- 48444100 - Billing system
- 48610000 - Database systems
- 48612000 - Database-management system
- 48781000 - System management software package
- 48810000 - Information systems
- 48812000 - Financial information systems
- 48900000 - Miscellaneous software package and computer systems
- 72212440 - Financial analysis and accounting software development services
- 72212441 - Financial analysis software development services
- 72212442 - Financial systems software development services
Engagement
Engagement deadline
6 February 2026
Engagement process description
Participation in the RFI exercise via Bluelight InTend portal
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authority
West Mercia Police and Crime Commissioner
- Public Procurement Organisation Number: PJHH-5271-ZMQP
Hindlip Hall, Hindlip
Worcester
WR3 8SP
United Kingdom
Contact name: Andrea Blake
Region: UKG12 - Worcestershire
Organisation type: Public authority - sub-central government