Section one: Contracting authority/entity
one.1) Name and addresses
Torbay Council
Torbay Council Town Hall, Castle Circus
Torquay
TQ1 3DR
Contact
Miss Tracey Field
Telephone
+44 1803208391
Country
United Kingdom
NUTS code
UKK42 - Torbay
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Direct Award - Targeted Prevention of Sexual Reproductive Health Services
Reference number
DN540351
two.1.2) Main CPV code
- 85320000 - Social services
two.1.3) Type of contract
Services
two.1.4) Short description
The procurement of Targeted Prevention for Sexual and Reproductive Health services has been delayed due to a range of factors beyond Torbay Council's control since 2017/18. In order to bring the outstanding prevention services in line with timescales for the main clinical contracts, as well as deliver system improvements in a timely manner, the Council is proposing to award the following Lots which combine to form the Targeted Prevention for Sexual and Reproductive Health service:
Lot One - Workforce training and Community based interventions
Lot Two - Condom Distribution Scheme
Individually and as a combined service the value of these contracts sits below the threshold for regulated procurement, this notice is being published to ensure that the contract awards meet the requirements set out within Torbay Council's internal governance framework in respect of exemption from the application of Contract Procedures.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £210,000 / Highest offer: £420,000 taken into consideration
two.2) Description
two.2.1) Title
Workforce training and Community based interventions
Lot No
1
two.2.2) Additional CPV code(s)
- 85323000 - Community health services
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
Main site or place of performance
Within the Torbay local authority boundary
two.2.4) Description of the procurement
The workforce training programme will enable specialist workforces, including the children and young people’s workforce across all sectors to improve interventions with residents around relationships and sexual wellbeing.
Community based interventions will take an intelligence led approach to identifying key groups and communities most likely to engage in riskier sexual behaviours and poor reproductive and health outcomes. This could include those with multiple or concurrent partners, older adults, sex workers and people with multiple and complex needs. Interventions will be time bound and outcome focussed.
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the main clinical sexual and reproductive health contract runs until 30 June 2023 with the option to extend on + 1 + 1 basis. This contract is intended to run co-terminus with the headline contract to support future procurement alignment, so may be subject to extension on the same basis.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Condom Distribution Scheme
Lot No
2
two.2.2) Additional CPV code(s)
- 85323000 - Community health services
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
Main site or place of performance
Within the Torbay local authority boundary
two.2.4) Description of the procurement
The aim of the contract is to prevent poor sexual and reproductive health amongst the population of Torbay.
In accordance with the Health and Social Care Act 2012 certain public health responsibilities were transferred from the NHS to Local Authorities in 2013. Torbay Council has a legal duty to take action to improve the health and wellbeing of residents and to reduce differences in health outcomes (health inequalities) between different groups of people.
The prevention services will provide a condom distribution scheme for 13-24 year olds in Torbay and seek to improve knowledge, skills and access to preventing poor sexual and reproductive health outcomes. This will include a robust digital offer and appropriate marketing campaigns aimed at sexually active young adults.
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the main clinical sexual and reproductive health contract runs until 30 June 2023 with the option to extend on + 1 + 1 basis. This contract is intended to run co-terminus with the headline contract to support future procurement alignment, so may be subject to extension on the same basis.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Individually and as a combined service the value of these contracts sits below the threshold for regulated procurement of social and other specific services. This notice is being published to ensure the contract awards meet the requirements set out within Torbay Council's internal governance framework in respect of exemption from the application of Contract Procedures.
A tender notice (2017/S 182-373398) under social and other specific services was published in OJEU on 18 May 2017 for two interconnected services - (A) Integrated Sexual and Reproductive Health Service and (B) Targeted Sexual and Reproductive Health Prevention Service, but the tender process in respect of (B) was not completed. The services detailed under this VEAT notice comprise the provision which would have sat within (B) had the contract been awarded. Since early 2018 Torbay Council has been working to retender the Targeted Sexual and Reproductive Health Prevention Service. This work has experienced delays to enable public consultation on a revised scope, the outcome of that consultation and budget reductions. More recently the impact of COVID-19 has resulted in a lack of internal resource and market capacity to respond to a tender process. Current provision is based on services in place prior to the 2017 tender which are no longer fit for purpose. Subject to the outcome of this VEAT notice and approval through its internal governance mechanisms Torbay Council intends to:
• Directly award a new contract to the incumbent provider in respect of Workforce training and Community based interventions, who are in the best position to maintain continuity of service whilst undertaking the remodelling required under the revised specification (Lot 1).
• Modify the contract of the current provider of the Integrated Sexual and Reproductive Health Service awarded following the 2017/2018 tender process, to include the Condom Distribution Scheme. The incumbent provider has been fully consulted on this approach (Lot 2).
The long-term intention is to include these services within the re-procurement of the Integrated Sexual and Reproductive Health Service, at which point the Council will be in a position to fully understand the budget and requirements for the provision moving forwards. Although it may be that the decision is taken to tender these services as standalone provision at some during the intervening period.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2017/S 182-373398
Section five. Award of contract/concession
Lot No
1
Title
Workforce training and Community based interventions
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
The Eddystone Trust
Bittaford
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £110,000 / Highest offer: £220,000 taken into consideration
Section five. Award of contract/concession
Lot No
2
Title
Condom Distribution Scheme
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Northern Devon Healthcare Trust
Barnstaple
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £100,000 / Highest offer: £200,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Legal Services
Torbay Council, Town Hall, Castle Circus
Torquay
TQ1 3DR
Country
United Kingdom