Scope
Reference
PA23GPAGST5
Description
Mid and West Wales Fire and Rescue Authority are publishing this Preliminary Market Engagement Notice to notify suppliers of our intentions to update and re-tender the current Servicing, Maintenance and Replacement of Heating and Catering Equipment contract. Details of the new contract will be contained in the tender documentation, with the tender advertised in March 2026 following the engagement event. Mid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment.
The contractors will be required to deliver:
• Planned preventative maintenance and bi-annually statutory servicing;
• Reactive maintenance and repairs;
• Renewal or replacement of equipment where assets are beyond economic repair;
• 24/7/365 emergency call-out coverage;
• Provision of compliance documentation;
• Coordination with organisation’s contract manager.
The requirement will be split into 3 Lots:
• Lot 1 – Western Division (Pembrokeshire & Carmarthenshire)
• Lot 2 – Southern Division (Swansea & Neath Port Talbot)
• Lot 3 – Northern Division (Ceredigion & Powys).
Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available.
The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals.
Total value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 18 May 2026 to 17 May 2028
- Possible extension to 17 May 2032
- 6 years
Main procurement category
Services
CPV classifications
- 50531100 - Repair and maintenance services of boilers
- 45331110 - Boiler installation work
- 44620000 - Central-heating radiators and boilers and parts
- 42160000 - Boiler installations
- 50883000 - Repair and maintenance services of catering equipment
- 50720000 - Repair and maintenance services of central heating
- 50531200 - Gas appliance maintenance services
Contract locations
- UKL24 - Powys
- UKL14 - South West Wales
- UKL17 - Bridgend and Neath Port Talbot
- UKL18 - Swansea
Engagement
Engagement deadline
23 February 2026
Engagement process description
To inform open FTS tender, suppliers are invited to an online information event on 25th February 2026, 10am - 10:45am, via Microsoft Teams, where representatives of Mid and West Wales Fire and Rescue Authority will outline the procurement and the tender submission process, as well as fielding questions from prospective bidders.
Please register your interest to bid for this opportunity via the sell2wales notice and register your place at the engagement event by contacting David Williams - procurement@mawwfire.gov.uk by 5pm on 23rd February 2026.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
3 March 2026
Contracting authority
Mid and West Wales Fire and Rescue Authority
- Public Procurement Organisation Number: PGBC-9888-YDYX
Fire Service Headquarters
Carmarthen
SA31 1SP
United Kingdom
Contact name: David Williams
Telephone: +3706060699
Email: procurement@mawwfire.gov.uk
Website: http://www.mawwfire.gov.uk
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales