Section one: Contracting authority/entity
one.1) Name and addresses
NWSSP
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEQAS External Quality Assessment IT System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The EQAITS controls all aspects of WBS’ NEQAS service provision. It allows customers to register for schemes, to submit test results as well as to view results, summaries and reports via an online entry system. The system also allows NEQAS to manage participant information, schemes and the distribution of samples, assess and report results as well as manage annual registration and fees/invoicing.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £135,300
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Continued contract provision is required whilst a replacement system is procured. The incumbent supplier is withdrawing support for the product following the expiry of this contract.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
1 With effect from 01/03/2025 the Original Agreement shall be amended as set out as follows;
- The termination date shall now be extended to 28/02/2026. That is, a further 12-month extension period above the provision contained within the original contract.
- The service charges for the annual period shall be 35,000.00GBP (Exc. VAT)
2 Save the amendments stated above, all other terms and conditions of the Original Agreement shall remain in full force and effect.
NWSSP Procurement Services are satisfied that compliance is maintained with Reg. 72 of the Public Contract Regulations (2015) against criteria 72.1.b.i and 72.1.b.ii as:
- The proposed extension and costs do not exceed 50% of the original contract value.
- Indicative procurement activity has raised question marks on the affordability of procuring a new solution currently.
- The procuring of a new solution would duplicate costs already incurred as a result of building/implementing the current system.
Compliance is also maintained with 72.8.b as:
- The result of the original procurement would not have been altered by this contract change.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Naqoda Systems Limited
Glasgow
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £135,300
Section six. Complementary information
six.3) Additional information
(WA Ref:140492)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom