Section one: Contracting authority
one.1) Name and addresses
NHS Blood and Transplant
500 North Bristol Park
Bristol
BS34 7QH
Contact
Rosalind Gill
Telephone
+44 7823351713
Country
United Kingdom
NUTS code
UKK11 - Bristol, City of
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Transportation for Tissue Services
Reference number
C152214
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Blood and Transplant Tissue and Eye Services are the largest multi-tissue banking organisation in the UK, managing the deceased tissue donation programme, where tissues such as eyes, bones, tendons, skin, cartilage and heart valves are retrieved from donors after death.
NHS Blood and Transplant have specialist retrieval teams based in Liverpool and Barnsley; normal practice is for the teams to travel to hospital mortuaries to facilitate deceased donor tissue donations, however NHS Blood and Transplant are changing our working methods to maximise deceased tissue donation throughout mainland Northern England, North Wales and the Midlands There may be exceptional circumstances where coverage may extend outside these regions.
NHS Blood and Transplant wish to advise that a contract opportunity to provide the specialised transportation of deceased tissue donors and associated blood samples between NHS Blood and Transplant Tissue and Eye Services Dedicated Donation Facility (DDF) - Liverpool and Hospital Mortuaries primarily in Northern England, North Wales and the Midlands is due to be published.
Interested parties must be able to facilitate a transfer or return 24 hours per day, 365 days per year – as collections and deliveries may be required outside of normal core working hours (8:30 – 17:00) – a maximum of three donors per day.
All donors must be transported in a suitable, unidentifiable vehicle with blacked-out rear windows (where appropriate). The contractor must also provide a suitable trolley and body bag which must be be secured in the vehicle during transit. All vehicles must comply with all relevant legislation and be maintained and presented to the highest practical standards at all times.
The transport of donors to the DDF must be facilitated within strict timelines – 48 hours following death; donation of eyes within 24 hours following death. Therefore a rapid response to the collection of a deceased donor for transportation to the DDF, is vital to ensure that donation occurs. The maximum time period available is governed by the time the consent is gained therefore reducing the available donation window period and maximum transfer time to NHS Blood and Transplant - Liverpool. Any untoward delay in transportation could result in the loss of organ donation and tissues. This could impact on NHS Blood and Transplant’s ability to fulfil its core purpose of helping to save and improve patient lives.
two.1.5) Estimated total value
Value excluding VAT: £145,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85110000 - Hospital and related services
- 85140000 - Miscellaneous health services
- 85146200 - Services provided by transplant organ banks
- 34114000 - Specialist vehicles
- 34114121 - Ambulances
- 34114122 - Patient-transport vehicles
- 34144000 - Special-purpose motor vehicles
- 60000000 - Transport services (excl. Waste transport)
- 60100000 - Road transport services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NHS Blood and Transplant Tissue and Eye Services are the largest multi-tissue banking organisation in the UK, managing the deceased tissue donation programme, where tissues such as eyes, bones, tendons, skin, cartilage and heart valves are retrieved from donors after death.
NHS Blood and Transplant have specialist retrieval teams based in Liverpool and Barnsley; normal practice is for the teams to travel to hospital mortuaries to facilitate deceased donor tissue donations, however NHS Blood and Transplant are changing our working methods to maximise deceased tissue donation throughout mainland Northern England, North Wales and the Midlands. There may be exceptional circumstances where coverage may extend outside these regions.
NHS Blood and Transplant wish to advise that a contract opportunity to provide the specialised transportation of deceased tissue donors and associated blood samples between NHS Blood and Transplant Tissue and Eye Services Dedicated Donation Facility (DDF) - Liverpool and Hospital Mortuaries primarily in Northern England, North Wales and the Midlands is due to be published.
Interested parties must be able to facilitate a transfer or return 24 hours per day, 365 days per year – as collections and deliveries may be required outside of normal core working hours (8:30 – 17:00) – a maximum of three donors per day.
All donors must be transported in a suitable, unidentifiable vehicle with blacked-out rear windows (where appropriate). The contractor must also provide a suitable trolley and body bag which must be be secured in the vehicle during transit. All vehicles must comply with all relevant legislation and be maintained and presented to the highest practical standards at all times.
The transport of donors to the DDF must be facilitated within strict timelines – 48 hours following death; donation of eyes within 24 hours following death. Therefore a rapid response to the collection of a deceased donor for transportation to the DDF, is vital to ensure that donation occurs. The maximum time period available is governed by the time the consent is gained therefore reducing the available donation window period and maximum transfer time to NHS Blood and Transplant - Liverpool. Any untoward delay in transportation could result in the loss of organ donation and tissues. This could impact on NHS Blood and Transplant’s ability to fulfil its core purpose of helping to save and improve patient lives.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £145,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 June 2024
End date
2 June 2027
This contract is subject to renewal
Yes
Description of renewals
1 X 12 month extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 3 June 2024
four.2.7) Conditions for opening of tenders
Date
3 May 2024
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.judiciary.uk/courts-and-tribunals/high-court/
six.4.2) Body responsible for mediation procedures
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom