Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
University Road
Belfast
BT7 1NN
Contact
Dónall Patton
Telephone
+44 2890973026
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2121/21 - Contract for the Provision of Maintenance Services to Doors
Reference number
QUB/2121/21
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for the provision of a comprehensive maintenance service for automatic and swing doors, including two Planned Preventative Maintenance (PPM) visits per year, reactive maintenance, repairs and callouts. Queen’s University currently has approximately 600 automatic and swing doors across the campus.The Contractor will provide a 24-hour callout service, 365 days per year during normal working hours [Monday to Friday, 8.30am to 5.00pm] and outside normal working hours. The Contractor shall carry out immediate permanent repairs as directed and where practical or temporary repairs if necessary. All door operating systems are to be serviced and repaired in accordance with all applicable standards including BS7036 and BS EN 16005.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £240,444
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 44221230 - Sliding doors
- 44221200 - Doors
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This contract is for the provision of a comprehensive maintenance service for automatic and swing doors, including two Planned Preventative Maintenance (PPM) visits per year, reactive maintenance, repairs and callouts. The expected schedule for Planned Preventative Maintenance is as follows (though this is subject to change):• Service Period 1: February – March• Service Period 2: August - SeptemberThe Contractor must provide a 24-hour callout service, 365 days per year during normal working hours [Monday to Friday, 8.30am to 5.00pm] and outside normal working hours. The Contractor shall carry out immediate permanent repairs as directed and where practical or temporary repairs if necessary. All door operating systems are to be serviced and repaired in accordance with all applicable standards including BS7036 and BS EN 16005.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Option to extend its duration by up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-023095
Section five. Award of contract
Contract No
QUB/2121/21
Title
Contract for the Provision of Maintenance Services to Doors
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 February 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
VIS Security Solutions Ltd
16-18 Lower Windsor Avenue
Belfast
BT9 7DW
Telephone
+44 2890663919
Country
United Kingdom
NUTS code
- UKN06 - Belfast
National registration number
NI22462
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £240,444
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
BT7 1NN
Telephone
+44 2890973026
Country
United Kingdom
Internet address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.