Scope
Reference
CR/CORP/LCC/25/204
Description
Lancashire County Council is inviting tenders on the terms set out in this ITT to secure a multi-lotted framework agreement for the supply and delivery of cleaning materials:
Lot 1: Direct Delivery of Cleaning Materials
Lot 2: Bulk Supply of Polythene Bags
Lot 3: Bulk Supply of Paper Products
Lot 4: Bulk Supply of Chemicals
Lot 5: Bulk Supply of Cleaning Materials
Commercial tool
Establishes a framework
Total value (estimated)
- £4,076,000 excluding VAT
- £4,891,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2030
- 4 years
Description of possible extension:
The initial Framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial Framework term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
Options
The right to additional purchases while the contract is valid.
The initial Framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial Framework term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
Main procurement category
Goods
Contract locations
- UKD4 - Lancashire
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Direct Delivery of Cleaning Materials
Description
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the direct delivery of cleaning materials (Chemicals, Cleaning Fluids, Paper, Refuse Bags, Cleaning Equipment etc...)
Lot 1 products are to be delivered directly by the successful tenderer to over 700 sites.
The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The estimated value of the lot is between GBP 680,000 and GBP 748400 per annum dependant on demand, price changes etc. (Maximum of GBP 2,993,600 over 4 years)
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed.
Lot value (estimated)
- £2,993,600 excluding VAT
- £3,592,320 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39830000 - Cleaning products
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Bulk Supply of Refuse Bags
Description
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the Bulk Delivery of Refuse Bags
Lot 2 products are to be delivered to one site only:
The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The estimated value of the lot is between GBP 28,000 and GBP 30,800 per annum dependant on demand, price changes etc. (Maximum of GBP 123,200 over 4 years)
Tenderers should note, the value of the whole framework may fluctuate and annual/total value is not guaranteed.
Lot value (estimated)
- £123,200 excluding VAT
- £147,840 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 19640000 - Polythene waste and refuse sacks and bags
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Bulk Supply of Paper Products
Description
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the Bulk Delivery of Paper Products (Toilet Rolls, Paper Towels etc.)
Lot 3 products are to be delivered to one site only:
The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The estimated value of the lot is between GBP 80,000 and GBP 88,000 per annum dependant on demand, price changes etc. (Maximum of GBP 352,000 over 4 years)
Tenderers should note, the value of the whole framework may fluctuate and annual/total value is not guaranteed.
Lot value (estimated)
- £352,000 excluding VAT
- £422,400 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Bulk Supply of Chemical Products
Description
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the Bulk Delivery of Cleaning Chemical Products
Lot 4 products are to be delivered to one site only:
The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The estimated value of the lot is between GBP 78,000 and GBP 85,800 per annum dependant on demand, price changes etc. (Maximum of GBP 343,200 over 4 years)
Tenderers should note, the value of the whole framework may fluctuate and annual/total value is not guaranteed.
Lot value (estimated)
- £343,200 excluding VAT
- £411,840 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 24000000 - Chemical products
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Bulk Supply of Cleaning Materials
Description
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the Bulk Delivery of Cleaning Materials
Lot 5 products are to be delivered to one site only:
The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The estimated value of the lot is between GBP 60,000 and GBP 66,000 per annum dependant on demand, price changes etc. (Maximum of GBP 264,000 over 4 years)
Tenderers should note, the value of the whole framework may fluctuate and annual/total value is not guaranteed.
Lot value (estimated)
- £264,000 excluding VAT
- £316,800 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39830000 - Cleaning products
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Each Lot will be a single supplier framework agreement, with prices set in the framework agreement.
If Lancashire County Council elects to source services through the agreement then it shall award any contracts in accordance with the terms laid down in the agreement by placing an order with the provider.
Please see the tender documents for more information.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Direct Delivery of Cleaning Materials
Lot 2. Bulk Supply of Refuse Bags
Lot 3. Bulk Supply of Paper Products
Lot 4. Bulk Supply of Chemical Products
Lot 5. Bulk Supply of Cleaning Materials
Financial capacity.
Insurances.
Please see the tender documents for further information relating to conditions of participation.
Technical ability conditions of participation
Lot 1. Direct Delivery of Cleaning Materials
Lot 2. Bulk Supply of Refuse Bags
Lot 3. Bulk Supply of Paper Products
Lot 4. Bulk Supply of Chemical Products
Lot 5. Bulk Supply of Cleaning Materials
Relevant experience and contract examples.
Experience of sub-contractor management.
Health and safety.
Please see the tender documents for further information relating to conditions of participation.
Particular suitability
Lot 1. Direct Delivery of Cleaning Materials
Lot 2. Bulk Supply of Refuse Bags
Lot 3. Bulk Supply of Paper Products
Lot 4. Bulk Supply of Chemical Products
Lot 5. Bulk Supply of Cleaning Materials
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
4 March 2026, 12:00pm
Submission address and any special instructions
The tender documents are available on Lancashire County Council's electronic tendering site: www.lancashire.gov.uk/fusion-supplier-portal/
Use of this system does not require high specification IT equipment or connections, nor high-level personal IT skills/capabilities. Access to the system/software and advice is free of charge. Registration is necessary in order to view the tender details and obtain tender documentation. Tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period.
Please see www.lancashire.gov.uk/business/tenders-and-procurement/tenders/ for further information.
NEGOTIATON (Request For Quote) NUMBER (Tender reference number for online tendering system) is: LCC46994. For further information please contact: contractscorporate@lancashire.gov.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 21 January 2030
Award criteria
Lot 1. Direct Delivery of Cleaning Materials
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Please see the tender documentation for further information |
Quality | 50% |
| Price | Please see the tender documentation for further information |
Price | 50% |
Lot 2. Bulk Supply of Refuse Bags
Lot 3. Bulk Supply of Paper Products
Lot 4. Bulk Supply of Chemical Products
Lot 5. Bulk Supply of Cleaning Materials
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Please see the tender documentation for further information |
Price | 60% |
| Quality | Please see the tender documentation for further information |
Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Lancashire County Council
- Public Procurement Organisation Number: PBBJ-2179-TNXM
PO Box 100, County Hall
Preston
PR1 0LD
United Kingdom
Region: UKD45 - Mid Lancashire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
SOCIAL VALUE PORTAL LTD
Summary of their role in this procurement: Evaluation of Social Value Criteria
- Companies House: 09197997
- Public Procurement Organisation Number: PQHH-4489-TLZM
Tintagel House
London
SE1 7TY
United Kingdom
Email: sales@socialvalueportal.com
Website: https://www.socialvalueportal.com/
Region: UKI45 - Lambeth