Section one: Contracting authority
one.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
Contact
Barbara Foxwell
Barbara.Foxwell@midlothian.gov.uk
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Care Home Services for 6 Children and Young People Living in Pentland Way & Castlelaw Residential Accommodation
Reference number
MID/25/51
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Midlothian Councils seeks to appoint a Provider who can provide a flexible range of Personalised Care Home services for children and young people with a Disability and Complex Behavioural Needs living in accommodation in Pentland Way and Castlelaw Cottage.
two.1.5) Estimated total value
Value excluding VAT: £6,989,156
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
- 85312000 - Social work services without accommodation
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian Council
two.2.4) Description of the procurement
Midlothian Councils seeks to appoint a Provider who can provide a flexible range of Personalised Care Home services for children and young people with a Disability and Complex Behavioural Needs living in care accommodation in Pentland Way and Castlelaw Cottage. The service will be provided 24 hours a day 7 days a week for children meeting all of their physical, social and emotional needs. The Provider will provide a personalised service which increasingly drives the shape of services to meet the needs of service users and help them to achieve their personal goals and aspirations.
The full scope of the required support and/or care shall be to deliver the aims, objectives and outcomes of the service. The Provider will take into account of the details outlined in the Child’s Plan when providing the service.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Suitability to pursue the professional activity:
Relevant selection criteria are included in the SPD module. Of particular notes is question 4A2A.
It is a requirement of this contract that the Tenderer holds or is willing to obtain registration as a care home for Children and Young People from the Care Inspectorate. Please provide evidence of your registration with the Care Inspectorate.
If you do not currently have the appropriate registration with the Care Inspectorate, please provide a statement on how you will achieve compliance by the contract start date. If a Tenderer fails to submit a satisfactory response the Council reserves the right to exclude the Tenderer from the competition.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The contract will be governed by Midlothian Council Terms & Conditions.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
The contract will be awarded based on the Most Economically Advantageous Tender (MEAT). Quality and Price scoring ratio will be used to evaluate the tenders.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 March 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Financial Health Flowchart
The financial information will be evaluated using the Midlothian Council financial health evaluation flowchart, please see Appendix 1. The financial information provided will require to meet the following criteria:
(i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years.
(ii) The accounts should not show a lost in 2 consecutive years.
(iii) The accounts should not show a loss in 1 year and negative net currents assets in any 1 year.
Where the information provided does not meet item (i) but there is an improving trend Midlothian Council may consider items (ii) and (iii) and will have the discretion, with regard to the evidence provided and taking into account the level of risk to Midlothian Council, as to whether the Tenderer will pass this requirement.
The Tenderer will require to submit evidence in the form of their audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=822858.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All bidders must sign and return Schedule 5 - Community Benefits as a commitment to engage with Midlothian Council to identify and deliver community benefits to make positive contributions to people living in Midlothian.
The successful bidder is required as part of their contract to provide community benefits in compliance with Midlothian Council requirements as set out in Schedule 5 - Community Benefits.
(SC Ref:822858)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=822858
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sherriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom