Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Contact
Catriona Peden
Catriona.Peden@westlothian.gov.uk
Telephone
+44 1506283312
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Asbestos Services Framework
Reference number
CC14035
two.1.2) Main CPV code
- 45262660 - Asbestos-removal work
two.1.3) Type of contract
Works
two.1.4) Short description
Tender for setting up of a three lot framework for asbestos surveying, analytics and removal services
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Asbestos Surveying
Lot No
1
two.2.2) Additional CPV code(s)
- 90650000 - Asbestos removal services
- 71355000 - Surveying services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
West Lothian Council properties
two.2.4) Description of the procurement
Surveying properties to identify asbestos and inform asbestos removal works
two.2.5) Award criteria
Quality criterion - Name: Survey Report / Weighting: 9
Quality criterion - Name: Service Delivery / Weighting: 2
Quality criterion - Name: Competence / Weighting: 2
Quality criterion - Name: Communication / Weighting: 5
Quality criterion - Name: Survey Planning / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 2
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend up to 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Analytics
Lot No
2
two.2.2) Additional CPV code(s)
- 90650000 - Asbestos removal services
- 71313430 - Environmental indicators analysis for construction
- 71600000 - Technical testing, analysis and consultancy services
- 71610000 - Composition and purity testing and analysis services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
West Lothian Council properties
two.2.4) Description of the procurement
Analysis of air quality on asbestos removal sites
two.2.5) Award criteria
Quality criterion - Name: Competency / Weighting: 3
Quality criterion - Name: RAMS and CfR / Weighting: 10
Quality criterion - Name: Resourcing / Weighting: 5
Quality criterion - Name: Sceanrio Planning / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 2
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Removals
Lot No
3
two.2.2) Additional CPV code(s)
- 45262660 - Asbestos-removal work
- 90650000 - Asbestos removal services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
West Lothian Council properties
two.2.4) Description of the procurement
Framework lot for asbestos removal contractors to deal with domestic, educational and commercial properties
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 3
Quality criterion - Name: Competency / Weighting: 2
Quality criterion - Name: Removal Planning Scenario / Weighting: 10
Quality criterion - Name: Communication / Weighting: 3
Quality criterion - Name: Innovative Approaches / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 2
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Options to extend for up to a further 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All Suppliers must have a Health and Safety at Work Act 1974 compliant Health and Safety Policy within their own organisation which covers all levels of the organisation and services/work supplied.
All suppliers shall comply with Control of Asbestos regulations 2012. All Supplies shall comply with the requirements of the Special Waste Regulations (Scotland) 1996 and their amendments.
All Suppliers shall comply with L143 Managing and working with Asbestos. All suppliers shall comply with HSG 248 – Asbestos: The analyst guide for sampling, analysis and clearance procedures and any updates /revisions thereafter. All Suppliers shall adhere to The CDM Regulations 2015
Lot 1 suppliers shall hold UKAS 17020 for Surveying for Asbestos in Premises, UKAS accreditation to ISO 17025 for bulk sampling materials for asbestos identification and UKAS 17025 for identification of asbestos in bulk samples.
Lot 2 suppliers shall hold UKAS 17025 accreditation, UKAS 17025 for 4 stage clearance process, fibre counting and sampling of air for fibre counting, UKAS 17025 for counting and identification of asbestos fibres in air
Lot 3 suppliers shall hold a current valid standard HSE license in accordance with Regulations 8 of The Control of Asbestos Regulations 2012, have a waste management license number, be a member of the Asbestos Removal Contractors Association (ARCA) or member of Asbestos Control & Abatement Division (ACAD)
three.1.2) Economic and financial standing
List and brief description of selection criteria
Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.
Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
Minimum level(s) of standards possibly required
Employers Liability Insurance 10 million GBP
Public Liability Insurance 5 million GBP
Professional Indemnity Insurance 5 million GBP (Lots 1 and 2 only)
Valid Motor Vehicle insurance for the business
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Key Performance Indicators are noted in the Specifications.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-007135
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 May 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 May 2025
Local time
12:00pm
Place
Online on PCS-Tender
Information about authorised persons and opening procedure
Corporate Procurement Unit staff will open and disseminate information to the evaluators
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2 years if over spent or up to 4 years if framework able to run for its full length
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28661. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All Suppliers/ Contractors shall provide community benefits for each 125,000 GBP of spend (ex VAT).
(SC Ref:793947)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court
West Lothian Civic Centre
Livingston
EH54 6FF
Country
United Kingdom