Scope
Description
This procurement is being run by First Rail Holdings on behalf of First Trenitalia West Coast Rail.
To drive and deliver higher rental income return through:
increasing the rent roll
customer service improvements through capital and tenant investment
The estate comprises of 16 directly managed stations and encompasses all property within the leases. This includes station buildings, car parks, and other land and property. The properties provide a broad mix of retail, office, residential, community, and other commercial tenancies held on a mixture of leases and licences.
The management of station car parking and commercial advertising is not included as part of this procurement strategy.
The new contract will be for an initial 3-year term with an option to extend for a further year.
The estate is currently generating a rental income of approximately £4.7m.
It is estimated that a new contract value will be in the region of £1,100,000 for a full 4-year term.
Please note that TUPE applies to this procurement.
The successful Supplier will be required to enter an Umbrella Direct Agreement (UDA) with the Secretary of State.
Total value (estimated)
- £1,100,000 excluding VAT
- £1,320,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 December 2026 to 11 December 2029
- Possible extension to 11 December 2030
- 4 years, 1 day
Description of possible extension:
The new contract will be for an initial 3-year term with an option to extend for a further year.
Main procurement category
Services
CPV classifications
- 55900000 - Retail trade services
- 70000000 - Real estate services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
10 March 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 June 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality Submission | Quality | 45% |
| Price | Price | 40% |
| Contract Terms | Quality | 10% |
| Sustainability | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Competitive flexible procedure description
This is will be a two stage process with Pre Qualification Stage (PQQ).
Following the evaluation of the PQQ responses, the Client will shortlist the Applicants it will invite to tender in accordance with the terms of the PQQ.
The Client reserves the right to limit the number of Applicants that are invited to tender to a maximum of three Applicants. Only Applicants that score a "Pass" for all non-qualitatively
scored questions in the PQQ will be considered and places will be awarded in order of highest to lowest score. The client reserves the right, in its absolute discretion, to invite more Applicants if there is a tie in the scores between two or more Applicants for the final place.
The PQQ will be followed by an Invitation to Negotiate (ITN) with shortlisted bidders being taken forward to a Presentation stage, BAFO if applicable before final evaluation and award.
The final scores for each Tender will be added together, after application of the relevant weightings, to receive a final score for each Tender. The Tenders will then be ranked according to the final scores received to identify the Most Advantageous Tender.
The Client intends to award the contract to the highest scoring Tenderer.
Contracting authority
FIRST TRENITALIA WEST COAST RAIL LIMITED
- Companies House: 10349442
- Public Procurement Organisation Number: PGLQ-8629-CMPG
8th Floor The Point
London
W2 1AF
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
FIRST RAIL HOLDINGS LIMITED
Summary of their role in this procurement: Tender administration
- Companies House: 05154485
- Public Procurement Organisation Number: PPVJ-1479-GGLX
8th Floor The Point
London
W2 1AF
United Kingdom
Region: UKI32 - Westminster