Section one: Contracting authority
one.1) Name and addresses
Robert May’s School
West Street, Odiham
Hampshire
RG29 1NA
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ35 - South Hampshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Robert May’s School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful supplier will be required to provide cleaning services for Robert May’s School. The school has 1350 students on roll and 157 teaching and support staff.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £699,999
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
Main site or place of performance
South Hampshire
two.2.4) Description of the procurement
Robert May’s School is located in Odiham, Hampshire and in May 2012, the School became an Academy. The school is proud of its heritage and has been serving the local community since 1694. There is a strong ethos of mutual respect and appreciation of hard work, characterised by an unfailing belief that all students can succeed in their chosen paths and are capable of achieving excellence every day in whatever they do. The successful supplier will be required to provide cleaning services for Robert May’s School. The school has 1350 students on roll and 157 teaching and support staff. The contract being tendered is for three years in duration from 1 January 2024 to 31 December 2027. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all cleaning services within the School, which currently comprises 7 buildings over a fairly compact site – mainly classrooms and offices with a few specialist areas including a sports hall, gym, drama studio, dining hall and a main hall. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The value of the current contract is: - 2021/22 £119,390 excl vat 2022/23 £131,328 excl vat Robert May’s School expects the successful contractor to provide and maintain the level and standard of cleaning. The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning and support required by the Academy management team. Labour resource and relief cover is very important for meeting the performance criteria of this contract. The school expects the successful tenderer to evidence, through their bid, how they shall ensure staff resources and cleaning standards will be delivered. Please be advised that this contract will be let on a 3+2-year fixed price basis. Contract value: £700,000 (annual value) Please see DQ document for more information
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note this is a Contract Award Notice. This contract has already been awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-020526
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 November 2023
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
YBC Cleaning Services Limited
161 North Lane
Aldershot
GU12 4TA
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
National registration number
04174249
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £700,000
Total value of the contract/lot: £699,999
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=853469623" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=853469623
GO Reference: GO-202444-PRO-25677395
six.4) Procedures for review
six.4.1) Review body
Robert May’s School
West Street, Odiham
Hampshire
RG29 1NA
Country
United Kingdom