Section one: Contracting authority
one.1) Name and addresses
Hertfordshire County Council
PEGS LANE
HERTFORD
SG138DQ
nicole.mccaffrey@hertfordshire.gov.uk
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
http://www.hertfordshire.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the supply and install of intelligent ANPR enabled sensors
Reference number
HCC2012103
two.1.2) Main CPV code
- 34970000 - Traffic-monitoring equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The contract for intelligent ANPR enabled sensors provides real time classified data on how vehicles use a road space. This technology makes use of recent advances in Machine Learning and embedded computing technology.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £256,350
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
A contract was awarded in July 2020 to supply and install intelligent ANPR enabled sensors to monitor vehicle usage of road space, and to provide 5 years of data collection and system support. Additional cameras were required to widen the network where the data is captured in order to create a better and stronger digital twin of the business park that includes all incoming and outgoing movements.
The additional purchase brings the total value of both orders to £256,350 which surpasses the Public Contract Regulations 2015 threshold, and therefore legislative exemption under Reg 32 (5)(b) of EU procurement regulations is being relied upon. This contract is for an extension of existing supplies where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
Please see Annex D1 for further details.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Additional deliveries by the original supplier
Explanation:
HCC is relying on regulation 32(5)(b) of the Public Contract Regulations 2015 in making this award without prior publication.
This contract is for an extension of existing supplies where a change of supplier would oblige the Contracting Authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
Technical difficulties would arise when using sensors from two or more different manufacturers as it wouldn't be possible to capture the Origin - Destination route and duration (the 'Journey Time' metrics).
On an operational level, HCC would have to use more than one supplier dashboard that each display the data captured. Not being able to visualise the data in one place is counterproductive and would affect the quality of the assessments.
From a maintenance perspective, using different suppliers would likely have resulted in at least more than one unit at each location in order to obtain the same data therefore increasing the costs of repair or replacement in case of a failure.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
HCC2012103
Title
Contract for the supply and install of intelligent ANPR enabled sensors
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Vivacity Labs Limited
Holborn Viaduct, City of London
London
EC1A 2BN
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £256,350
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Telephone
+44 20794760000
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Chief Legal Officer
Hertfordshire County Council
Hertford
SG13 8DE
Country
United Kingdom