Fire Consultants Framework 2021

Publication reference: 2021/S 000-010933
Publication date: 18 May 2021

F02: Contract notice

Section one: Contracting authority

one.1) Name and addresses

Notting Hill Genesis

Bruce Kenrick House, 2 Killick Street

London

N1 9FL

Contact

Nicole Ward

Email

nicole.ward@nhg.org.uk

Telephone

+44 2038150000

Country

United Kingdom

NUTS code

UK - United Kingdom

National registration number

United Kingdom

Internet address(es)
Main address

www.nhg.org.uk

Buyer's address

www.nhg.org.uk

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-consultancy-services./9Y4NQ46U64

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Fire Consultants Framework 2021

Reference number

PROC1199

two.1.2) Main CPV code
  • 71315200 - Building consultancy services
two.1.3) Type of contract

Services

two.1.4) Short description

NHG is seeking expert fire professionals to provide consultancy services on fire safety & compliance matters. These services will be in respect of new-build residential & mixed use developments, existing residential & mixed use buildings. The services will pertain to the design, construction, refurbishment, maintenance, &/or management of these developments &existing buildings.

The framework will be divided into 5 Lots with the intention that these will primarily be used by two different departments

- Lots 1a, 1b &1c will primarily be used by the Building Safety Team & will primarily be for fire consultancy services for existing residential buildings.

- Lots 2a & 2b will primarily be used by the Development Team & will primarily be for fire consultancy services for new developments.

For the avoidance of doubt, any department or team within NHG may call off from any lot. The framework may also be used by other contracting authorities, as further described at section VI.3

two.1.5) Estimated total value

Value excluding VAT: £17,500,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Lot 1 a - Building Safety Fire Engineering Consultancy Services

Lot No

1a

two.2.2) Additional CPV code(s)
  • 71315200 - Building consultancy services
  • 71317100 - Fire and explosion protection and control consultancy services
  • 71317200 - Health and safety services
  • 71317000 - Hazard protection and control consultancy services
  • 71317210 - Health and safety consultancy services
  • 71315400 - Building-inspection services
  • 71315300 - Building surveying services
two.2.3) Place of performance
NUTS codes
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
Main site or place of performance

EAST OF ENGLAND,LONDON,SOUTH EAST (ENGLAND)

two.2.4) Description of the procurement

It is intended that this lot would be for Chartered Fire Engineers to undertake technical risk assessments of building elements and systems for regulatory compliance and fire safety (e.g., internal compartment walls, external walls, mechanical systems); remedial advice relating to fire safety defects with building elements and systems (e.g., external walls); expert witness services; advice about interim measures (e.g. fire detection systems, waking watch) and; the production of EWS1 forms to support residential lending activity.

Full Service Specification and use of the lots can be found in the 'Information Document' which forms part of the procurement documents.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £4,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Notting Hill Genesis reserves the right to extend this framework by a further period of up to 24 months (I.e. 4 years + 2 years). NHG considers that the option to extend the framework is justified as comprising an “exceptional case” for the purposes of Regulation 33(3) of the Public Contracts Regulations 2015. This is due to A) regulatory uncertainty and change over the next few years, B) anticipated capacity constraints on fire consultants over the next few years, and C) requirement to align the framework with NHG’s programme of remedial works.

Please refer to the procurement documentation for full details of the justification for the framework extension.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10

Maximum number: 15

Objective criteria for choosing the limited number of candidates:

Please refer to the procurement documentation

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

1b - Building Safety General Fire Consultants

Lot No

1b

two.2.2) Additional CPV code(s)
  • 71315200 - Building consultancy services
  • 71317100 - Fire and explosion protection and control consultancy services
  • 71317200 - Health and safety services
  • 71317000 - Hazard protection and control consultancy services
  • 71315400 - Building-inspection services
  • 71315300 - Building surveying services
  • 71317210 - Health and safety consultancy services
two.2.3) Place of performance
NUTS codes
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
Main site or place of performance

EAST OF ENGLAND,LONDON,SOUTH EAST (ENGLAND)

two.2.4) Description of the procurement

This lot will be delivered by consultants that can meet the competency requirements established by Government and NHG (e.g., members of the Royal Institute of Chartered Surveyors (RICS), Royal Institute of British Architects (RIBA), and Institution of Fire Engineers (IFE)).

These consultants would be employed to undertake observational and invasive surveys of building components and systems (e.g., internal compartment walls, external walls); provide remedial advice relating to fire safety defects with building elements and systems (e.g., external walls); expert witness services; design guardian services to oversee remedial works to meet quality requirements; site inspection services to meet quality requirements; and support with resident engagement related to fire safety remedial works.

Consultants will also need to be qualified to issue the EWS1 forms. This includes both parts a and b.

Additional information on these requirements can be found in the ITT documents

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £4,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Notting Hill Genesis reserves the right to extend this framework by a further period of up to 24 months (I.e. 4 years + 2 years). NHG considers that the option to extend the framework is justified as comprising an “exceptional case” for the purposes of Regulation 33(3) of the Public Contracts Regulations 2015. This is due to A) regulatory uncertainty and change over the next few years, B) anticipated capacity constraints on fire consultants over the next few years, and C) requirement to align the framework with NHG’s programme of remedial works.

Please refer to the procurement documentation for full details of the justification for the framework extension.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10

Maximum number: 15

Objective criteria for choosing the limited number of candidates:

Please refer to the procurement documentation.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

1c - Building Safety Consultants providing Ancillary Services

Lot No

1c

two.2.2) Additional CPV code(s)
  • 71510000 - Site-investigation services
  • 71600000 - Technical testing, analysis and consultancy services
  • 71315200 - Building consultancy services
  • 71315400 - Building-inspection services
  • 71315300 - Building surveying services
  • 71354100 - Digital mapping services
  • 79811000 - Digital printing services
  • 48610000 - Database systems
  • 48613000 - Electronic data management (EDM)
  • 72212610 - Database software development services
  • 72242000 - Design-modelling services
two.2.3) Place of performance
NUTS codes
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
Main site or place of performance

EAST OF ENGLAND,LONDON,SOUTH EAST (ENGLAND)

two.2.4) Description of the procurement

As a supplement to lots one and two, NHG will also look to create a lot for ancillary services. This lot will support the process of evaluating and

managing the ongoing fire safety of buildings through laser scanning, 3d model authoring (Computer Aided Design) and drawing services to build

a digital record; project documentation (photographic evidence of deconstruction and reconstruction works); and consultancy services for

the production of safety case reviews that will support ongoing regulatory compliance.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £4,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Notting Hill Genesis reserves the right to extend this framework by a further period of up to 24 months (I.e. 4 years + 2 years). NHG considers that the option to extend the framework is justified as comprising an “exceptional case” for the purposes of Regulation 33(3) of the Public Contracts Regulations 2015. This is due to A) regulatory uncertainty and change over the next few years, B) anticipated capacity constraints on fire consultants over the next few years, and C) requirement to align the framework with NHG’s programme of remedial works. Please refer to the procurement documentation for full details of the justification for the framework extension.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10

Maximum number: 15

Objective criteria for choosing the limited number of candidates:

Please refer to the procurement documentation

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

2a - Development Fire Consultants (complex)

Lot No

2a

two.2.2) Additional CPV code(s)
  • 71315200 - Building consultancy services
  • 71315300 - Building surveying services
  • 71317210 - Health and safety consultancy services
  • 71313410 - Risk or hazard assessment for construction
  • 71300000 - Engineering services
  • 71315400 - Building-inspection services
  • 71317100 - Fire and explosion protection and control consultancy services
two.2.3) Place of performance
NUTS codes
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
Main site or place of performance

EAST OF ENGLAND,LONDON,SOUTH EAST (ENGLAND)

two.2.4) Description of the procurement

This lot is intended to deliver the full range of the NHG Development team’s fire consultant requirements – an end-to-end solution for our new build development projects. This covers both Fire Engineer services (expert fire engineers forming an integral part of the multi-disciplinary consultant team at design stage for RIBA Stages 0-4), and Fire Guardian services (a role we have established in recent years for monitoring the quality, compliance and safety of the design and construction executed by developers/contractors, primarily at RIBA Stages 4-6). First and foremost we require consultants who can provide the Fire Engineer service, and therefore we are seeking expert fire engineers with appropriate qualifications. Preferably these consultants will also be able to provide the Fire Guardian service, or be willing to develop this service in future. For NHG-led projects, preferably the fire consultant appointed as Fire Engineer at design stage will be retained as our Fire Guardian during technical design and construction once a design & build contract has been let. However we recognise that not all fire consultants are able to provide the Fire Guardian service, and therefore we will welcome bids from Tenderers offering only the Fire Engineer service. This lot description represents NHG’s current intentions for the use of Lot 2a, however NHG reserves the right to select from the most suitable lot for each fire consultant appointment on a case-by-case basis. We also may utilise this lot for work on existing buildings where appropriate, in addition to new-build developments. See the procurement documents for more information about Lot 2a, including the full set of services which may be procured through this lot.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £2,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Notting Hill Genesis reserves the right to extend this framework by a further period of up to 24 months (I.e. 4 years + 2 years). NHG considers that the option to extend the framework is justified as comprising an “exceptional case” for the purposes of Regulation 33(3) of the Public Contracts Regulations 2015. This is due to A) regulatory uncertainty and change over the next few years, and B) anticipated capacity constraints on fire consultants over the next few years. Please refer to the procurement documentation for full details of the justification for the framework extension.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10

Maximum number: 15

Objective criteria for choosing the limited number of candidates:

Please refer to the procurement documentation

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

2b - Development Fire Consultants (simple)

Lot No

2b

two.2.2) Additional CPV code(s)
  • 71315200 - Building consultancy services
  • 71315400 - Building-inspection services
  • 71317100 - Fire and explosion protection and control consultancy services
  • 71317210 - Health and safety consultancy services
  • 71313410 - Risk or hazard assessment for construction
  • 71315300 - Building surveying services
two.2.3) Place of performance
NUTS codes
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
Main site or place of performance

EAST OF ENGLAND,LONDON,SOUTH EAST (ENGLAND)

two.2.4) Description of the procurement

This lot is intended to deliver the Fire Guardian service portion of the NHG Development team’s fire consultant requirements. The Fire Guardian is a role we have established in recent years for monitoring the quality, compliance and safety of the design and construction executed by developers/contractors, primarily at RIBA Stages 4-6. We are seeking built environment professionals who have appropriate qualifications and sufficient fire safety knowledge to review designs and inspect fire safety aspects of buildings during construction. Unlike Lot 2a, the consultants’ personnel do not necessarily have to be qualified fire engineers. Our intention is to use Lot 2b for Fire Guardian services in less complex circumstances, such as simple low-rise buildings or S106 acquisitions where NHG is not the developer. This lot description represents NHG’s current intentions for the use of Lot 2b, however NHG reserves the right to select from the most suitable lot for each fire consultant appointment on a case-by-case basis. We also may utilise this lot for work on existing buildings where appropriate, in addition to new-build developments. See the procurement documents for more information about Lot 2b, including the full set of services which may be procured through this lot.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £1,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Notting Hill Genesis reserves the right to extend this framework by a further period of up to 24 months (I.e. 4 years + 2 years). NHG considers that the option to extend the framework is justified as comprising an “exceptional case” for the purposes of Regulation 33(3) of the Public Contracts Regulations 2015. This is due to A) regulatory uncertainty and change over the next few years, and B) anticipated capacity constraints on fire consultants over the next few years. Please refer to the procurement documentation for full details of the justification for the framework extension.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10

Maximum number: 15

Objective criteria for choosing the limited number of candidates:

Please refer to the procurement documentation

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions

Selection criteria as stated in the procurement documents

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

In the case of framework agreements, provide justification for any duration exceeding 4 years:

NHG reserves the right to extend this framework of a further period of up by 24 months. NHG considers the option to extend the framework is justified as an “exceptional case” under Regulation 33(3) of the PCRs 2015.

Please refer to the procurement documentation has full details of the justification for the framework extension.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate
Date

23 June 2021

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

ABOUT US: Notting Hill Genesis (NHG) is one of the leading housing associations and residential developers in London. Following the 2018 merger between Notting Hill Housing and Genesis Housing Association, NHG now owns 66000 homes. NHG is maintaining a strong development pipeline of residential and mixed-use sites, targeting the delivery of 7,000 new homes over the next 5 years.

FRAMEWORK USERS: This framework will be available for use by any entity within the same group of companies as NHG from time to time (the current list can be found at https://www.nhg.org.uk/about-us/who-we-are/current-members-of-the-group/) and any entity or joint venture company that NHG or any other NHG Group Member holds an interest in from time to time. NHG may also (at its sole discretion) permit use of the framework by any other contracting

authority that is a provider of social housing that is operating in the Greater London area. This will be at NHG’s sole discretion and may be subject to payment of a usage fee. This includes providers of social housing including without limitation any Registered Provider (as defined in the Housing and Regeneration Act 2008 and registered with the Regulator of Social Housing), local authorities and/or Arm’s-Length Management organisations

(ALMO). A list of the current Registered Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing. Due to the increasing demand for fire safety Consultancy services across London, this Framework may present a significant opportunity for the selected framework participants with such organisations, in addition to the opportunity with NHG Group members.

FRAMEWORK VALUE: Applicants should note that the estimated value of the Framework Agreement given in this Notice is based on NHG's current anticipated requirements. NHG cannot give any guarantees that works totalling this value will in fact be called off from this framework. Equally, the total value may increase, either if NHG’s own requirements increase unexpectedly or if the framework is used by other contracting authorities as noted above.

FRAMEWORK LOTS: The framework will be broken down into the following Lots and NHG currently intender to appoint the following number of Tenderers to each lot as an outcome of this procurement process. However we reserve the right to appoint more or less than these numbers at our sole discretion;

Lot 1a - Building Safety Fire Engineering Consultancy Services - 8

Lot 1b - Building Safety General Fire Consultants - 8

Lot 1c - Building Safety Consultants providing Ancillary Services - 8

Lot 2a - Development Fire Consultants (complex) - 8

Lot 2b - Development Fire Consultants (simple) - 8

SMES: NHG considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

ANTICIPATED WORKS PIPELINE: For information about the Fire Safety projects which NHG anticipates letting over the coming years, see the Information Document in the procurement documents. The services required under call-off contracts will predominantly be at sites located in Greater London, however sites may also be located in other counties in the South East or East of England

OTHER: NHG reserves the right to cancel the procurement at any time and not to proceed with all or part of the Framework Agreement. NHG will not, under any circumstance, reimburse any expense incurred by Applicants in preparing their tender submissions.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-consultancy-services./9Y4NQ46U64

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/9Y4NQ46U64

GO Reference: GO-2021518-PRO-18258818

six.4) Procedures for review

six.4.1) Review body

The Royal Court of Justice

The Strand

London

WC2A2LL

Country

United Kingdom

Internet address

https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice

six.4.2) Body responsible for mediation procedures

The Royal Court of Justice

The Strand

London

WC2A2LL

Country

United Kingdom

six.4.3) Review procedure
Precise information on deadline(s) for review procedures

In accordance with Regulation 86 (notices of decisions to award a contract or conclude a Framework Agreement); regulation 87 (standstill period) and the other relevant provisions of the Public Contracts Regulations 2015, following any decision to award a contract or contracts the Contracting Authority will be providing debriefing information to unsuccessful bidders and observe a minimum 10 day standstill period before the contracts are entered into. Notting Hill Genesis reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this notice.

six.4.4) Service from which information about the review procedure may be obtained

Crown Commercial Services

London

Country

United Kingdom