Section one: Contracting authority
one.1) Name and addresses
Oxfordshire County Council
County Hall
Oxford
OX1 1ND
Contact
Ms Priscilla Opare Mintah
Priscilla.Oparemintah@oxfordshire.gov.uk
Telephone
+44 10000000
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Community Short Breaks for Disabled Children
Reference number
DN687868
two.1.2) Main CPV code
- 85312120 - Daycare services for disabled children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
Oxfordshire County Council is seeking tenders from suitably qualified providers to deliver Community based short breaks for disabled children and young people. The community short breaks provision is split into different types of activities (Lots) each lot is split geographically into Delivery Area 1, 2 and 3. Details of the delivery areas can be found in appendix 1 Service Specification within this Invitation to tender. The core service will consist of regular sessions to support children and young people to have consistent access to Short Breaks which offer a range of creative, flexible, fun and co-designed activities in local communities for children and young people with disabilities aged 5-18 This can be a combination of sessions after school, evening, weekends and in the school and college holidays.
The Council would like to achieve a wide range of services and activities across the County within the following Lots which are:
• Lot 1 After school activities.
• Lot 2 Weekend and school holidays activities,
• Lot 3 Evening activities and
• Lot 4 Activities for Autistic Children and Young People, without a learning disability.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,500,000
two.2) Description
two.2.1) Title
After School Activities
Lot No
1
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people aged 5-18. We are looking for activities to be run between Mon – Fri during Oxfordshire School Term Dates for 1-3 hours.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
two.2.5) Award criteria
Quality criterion - Name: Service Quality / Weighting: 50%
Quality criterion - Name: Activities Quality (Lot Specific) / Weighting: 30%
Price - Weighting: 20%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Weekend and school holiday activities
Lot No
2
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
To provide a range of creative, flexible fun and co-designed activities in local communities for disabled children and young people aged 5-18. This could include family events and include whole, half-day, and/or evening activities. Activities will run during the weekend year-round and weekdays outside of Oxfordshire Schools Term Dates.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
two.2.5) Award criteria
Quality criterion - Name: Service Quality / Weighting: 50%
Quality criterion - Name: Activities Quality (Lot Specific) / Weighting: 30%
Price - Weighting: 20%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Evening Activities
Lot No
3
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people aged 11-18. We are looking for activities between Mon – Fri during Oxfordshire Schools Term Dates.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
two.2.5) Award criteria
Quality criterion - Name: Service Quality / Weighting: 50%
Quality criterion - Name: Activities Quality (Lot Specific) / Weighting: 30%
Price - Weighting: 20%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Activities for Autistic Children and Young People, without a learning disability
Lot No
4
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
To provide a range of creative, flexible, fun and co-designed activities in local communities for disabled children and young people with Autism within the age range of 5-18. We are looking for a range of activities for after school, weekend, holidays, and evenings.
These Services can be designed to include, for example, social experiences in the community; sport and physical activity; experiences based on cookery, arts, crafts, design, dance, drama, and music; outdoor pursuits; technology and gaming; life skills; and preparing for adulthood.
Providers can bid to run one or more of these services in one or more of the delivery areas in Oxfordshire depending on capacity. OCC will consider proposals to deliver in other geographical areas if a justification of needs can be made.
The level of provision commissioned will depend on market capacity, quality and price demonstrated. OCC may at its sole discretion exceed or exceed or reduce this level of provision.
two.2.5) Award criteria
Quality criterion - Name: Service Quality / Weighting: 50%
Quality criterion - Name: Activities Quality (Lot Specific) / Weighting: 30%
Price - Weighting: 20%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 001-687868
Section five. Award of contract
Lot No
1
Title
After School Activites
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Endorphins Group Limited
Halifax
HX1 1HX
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
After School Activities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Gallery Trust Limited
Oxford
OX4 4DU
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £270,504
Section five. Award of contract
Lot No
1
Title
After School Activities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Let's Play Project
Banbury
OX17 3JL
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £98,639
Section five. Award of contract
Lot No
2
Title
Weekend and School Holiday Activities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Endorphins Group Limited
Halifax
HX1 1HX
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £160,092
Section five. Award of contract
Lot No
2
Title
Weekend and School Holiday Activities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Gallery Trust Limited
Oxford
OX4 4DU
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £186,727
Section five. Award of contract
Lot No
2
Title
Weekend and School Holiday Activities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Let's Play Project
Banbury
OX17 3JL
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £90,489
Section five. Award of contract
Lot No
2
Title
Weekend and School Holiday Activities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Parasol Project
Oxford
OX3 9RG
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £101,000
Section five. Award of contract
Lot No
2
Title
Weekend and School Holiday Activities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Yellow Submarine Holidays Limited
Oxford
OX1 1HH
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £78,092
Section five. Award of contract
Lot No
3
Title
Evening Activities
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
4
Title
Activities for Autistic Children and Young People, without a learning disability
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Autism Family Support Oxfordshire
Abingdon
OX14 3GD
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £40,880
Section five. Award of contract
Lot No
4
Title
Activities for Autistic Children and Young People, without a learning disability
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sportsworks Limited
Cumbria
LA8 8LD
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £57,472
Section five. Award of contract
Lot No
4
Title
Activities for Autistic Children and Young People, without a learning disability
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Gallery Trust Limited
Oxford
OX4 4DU
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £22,199
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Oxfordshire County Council
Oxford
OX1 1ND
Country
United Kingdom