Section one: Contracting authority
one.1) Name and addresses
Business Services Organisation, Procurement and Logistics Service on behalf of Business Services Organisation BSO
The Cottage, 5 Greenmount Avenue
Ballymena
BT43 6DA
sourcing.palsballymena@hscni.net
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Business Services Organisation
2 Franklin Street
Belfast
BT2 8DQ
sourcing.palsballymena@hscni.net
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersNI.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of Fleet Vehicles - BSO [3719243]
two.1.2) Main CPV code
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Maintenance of Fleet Vehicles - BSO [3719243]
two.1.5) Estimated total value
Value excluding VAT: £3,780,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Lot 1 - Boucher and Lissue
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50800000 - Miscellaneous repair and maintenance services
- 34100000 - Motor vehicles
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116400 - Repair and maintenance services of vehicle transmissions
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50111110 - Vehicle-fleet-support services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
Maintenance of Fleet Vehicles - BSO [3719243]
two.2.5) Award criteria
Quality criterion - Name: Social Value Considerations / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
two.2.6) Estimated value
Value excluding VAT: £2,725,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The value stated in II.2.6 is inclusive of VAT and is the highest value in the following range 130 000 GBP to 2 725 000 GBP which has been calculated on the basis of a 36 month contract with potential extension period(s) of up to and including 48 months, contingency for a potential increase in usage, and price increases and potential extension for procurement exercises during the Contract period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Campsie
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50800000 - Miscellaneous repair and maintenance services
- 34100000 - Motor vehicles
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116400 - Repair and maintenance services of vehicle transmissions
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50111110 - Vehicle-fleet-support services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
Maintenance of Fleet Vehicles - BSO [3719243]
two.2.5) Award criteria
Quality criterion - Name: Social Value Considerations / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
two.2.6) Estimated value
Value excluding VAT: £1,055,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The value stated in II.2.6 is inclusive of VAT and is the highest value in the following range 50 000 GBP to 1 055 000 GBP which has been calculated on the basis of a 36 month contract with potential extension period(s) of up to and including 48 months, contingency for a potential increase in usage, and price increases and potential extension for procurement exercises during the Contract period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-003770
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 May 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16 December 2022
four.2.7) Conditions for opening of tenders
Date
30 May 2022
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
In section I.2 it is stated that this is a joint procurement and contract award is by a central purchasing body. Contract is not a joint contract, it is a central purchasing body Contract operated by Business Services Organisation, Procurement and Logistics Service on behalf of the Business Services Organisation (BSO). The Contracting Authority will identify the Most Economically Advantageous Tender (MEAT) on the basis of the price 90% and quality - Social Value Considerations 10%, once full compliance has been demonstrated with all of the elements of the specification and any other requirements as listed in the tender documentation. This tender contains 2 Lots, Tenderers can bid for one Lot or both Lots. The 10% for quality and details of the quality split and the evaluation process incorporating price, quality and compliance are provided as part of the Tender Evaluation Methodology and Marking Scheme (TEMMS) (SS20b). The value shown in II.1.5 shows the estimated total value which has been calculated on the basis of a 36 month. Contract with the option of up to and including 48 month extension period(s), contingency for potential extension(s) for procurement exercises, potential price increases during the Contract. The Authority and the Client are committed to the promotion of Social Value and the Contractor(s) will be required to support the Client's social benefit objectives. Accordingly, Contract performance conditions will relate, in particular, to social value considerations for the applicable Lot(s). LATE TENDERS CANNOT BE ACCEPTED AND WILL NOT BE CONSIDERED.
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
77 Boucher Crescent
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Business Services Organisation, Procurement and Logistics Service (PaLS) will incorporate a standstill period at the point information on the award of the Contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court England, Wales and Northern Ireland..