Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70293 Cashless Catering Systems for Primary and Post-Primary Schools within the Education Authority. Reference number: 70293 / Resource ID 1133457
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
70293 Cashless Catering Systems. The objective of this tender is the Supply, Delivery, Installation and Support of Cashless Catering Systems to individual educational establishments within the Education Authority for the period 1 January 2018 to 31 August 2020 (with the option of a further 12 months extension) on a call-off as required basis
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
44
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 049-107676
Section five. Award of contract/concession
Contract No
70293
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
20 February 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CASH REGISTERS BUCCLEUCH LIMITED
Loanhead
paul.tennant@crbcunninghams.co.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,300,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39310000 - Catering equipment
seven.1.2) Additional CPV code(s)
- 55520000 - Catering services
- 55500000 - Canteen and catering services
- 55524000 - School catering services
- 50883000 - Repair and maintenance services of catering equipment
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
To modify 70293 Cashless Catering Systems for Primary and Post-Primary Schools within the Education Authority. Resource ID 1133457 from 1 September 2021 to 31st August 2022.
Both Lot 1 and Lot 2 will be modified.
EA anticipates commencing a procurement exercise to replace the existing agreement in 2022. An early market engagement exercise will commence in due course.
As explained herein, 1 year additional services, have become necessary.
The proposed extension is permitted by Regulation 72(1)(c) of PCR2015.
The need for additional services from the original contractor is as a result of Covid-19 (more particularly described above) which could not have been foreseen by a diligent contracting Authority. The modification does not alter the overall nature of the contract. Term is the only amendment.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
56
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,300,000
seven.1.7) Name and address of the contractor/concessionaire
CASH REGISTERS BUCCLEUCH LIMITED
Loanhead
paul.tennant@crbcunninghams.co.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
To modify the Cashless Catering Systems from 1 September 2021 to 31st August 2022.
Both Lot 1 and Lot 2 will be modified.
EA anticipates commencing a procurement exercise to replace the existing agreement in 2022. An early market engagement exercise will commence in due course.
As explained herein, 1 year additional services, have become necessary.
The proposed extension is permitted by Regulation 72(1)(c) of PCR2015.
The need for additional services from the original contractor is as a result of Covid-19 (more particularly described above) which could not have been foreseen by a diligent contracting Authority. The modification does not alter the overall nature of the contract. Term is the only amendment.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
No aspect of the modifications will alter the overall nature of the current contracts as the scope of services will remain unaltered and any expenditure during the extension period will not be permitted to exceed 50% of the value of the original contract agreement, this will be carefully monitored to ensure compliance.
This modification is therefore in accordance with Regulation 72 (1) (c) which states that all of the following conditions must be fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen IE Covid 19.
(ii) the modification does not alter the overall nature of the contract;
(iii) the value of the modification does not exceed 50% of the value of the original contract
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,300,000
Total contract value after the modifications
Value excluding VAT: £1,300,000