Section one: Contracting authority
one.1) Name and addresses
Southern Universities Purchasing Consortium (SUPC)
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
Contact
Gavin Phillips
Telephone
+44 1189357081
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
111357
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66723&B=SUPC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66723&B=SUPC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Serials, Periodicals, and Associated Services (Print and Digital)
Reference number
LIB4054 SU
two.1.2) Main CPV code
- 22200000 - Newspapers, journals, periodicals and magazines
two.1.3) Type of contract
Supplies
two.1.4) Short description
The current ‘Serials, Periodicals and Associated Services’ agreement is led by SUPC and supported by HEPCW, LUPC, NEUPC, and NWUPC along with the four specialist library consortia Academic Libraries North, MUAL, NEYAL, and WHELF. The agreement ran for an initial 2 year period and has had two 12 month extensions, totally four years. It expires on 30th April 2023 and is likely to be extended until 31st July 2023.
The agreement scope remains similar to the current agreement and will cover the supply of serials by subscriptions agents in print and/or electronic formats. This includes current, backissue, backsets and digital archives of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; standards and databases. Also included are associated services relating to consolidation or usage analysis.
two.1.5) Estimated total value
Value excluding VAT: £300,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
two.2) Description
two.2.1) Title
Full subscription management service
Lot No
1
two.2.2) Additional CPV code(s)
- 22200000 - Newspapers, journals, periodicals and magazines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations around the UK
two.2.4) Description of the procurement
Lot 1 is intended for suppliers delivering comprehensive academic library subscription services from any publisher willing to contract via a subscriptions agent, including both print and digital resources with a subscriptions management portal and appropriate consolidation services
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement shall commence on the 1st August 2023 and will last for 2 years, with the option to extend multiple times for up to a further two years to a maximum of 31st July 2027, subject to satisfactory performance and the ongoing needs of members being met.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Although the UK has left the EU, it is possible that some members may have EU funding. A contract notice will be placed with OJEU accordingly.
two.2.14) Additional information
It is intended that Lot 1 will be awarded to a maximum of 4 Suppliers.
two.2) Description
two.2.1) Title
Partial subscription management service
Lot No
2
two.2.2) Additional CPV code(s)
- 22200000 - Newspapers, journals, periodicals and magazines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations around the UK
two.2.4) Description of the procurement
Lot 2 is intended for suppliers who cannot offer the full service but nevertheless offer valuable services to members. It is appropriate for suppliers who may not have a subscriptions management portal or who offer only digital services. A broad range of suppliers might fall into this Lot but they must be able to manage subscription transactions on behalf of members and offer a wide range of publishers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £50,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement shall commence on the 1st August 2023 and will last for 2 years, with the option to extend multiple times for up to a further two years to a maximum of 31st July 2027, subject to satisfactory performance and the ongoing needs of members being met.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Although the UK has left the EU, it is possible that some members may have EU funding. A contract notice will be placed with OJEU accordingly.
two.2.14) Additional information
It is intended that Lot 2 will be awarded to a maximum of 6 Suppliers.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-025207
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Southern Universities Management Services
Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
Telephone
+44 1183784304
Country
United Kingdom