Tender

NOVUM Festival Event Safety & Production Management and Production Supply

  • Newcastle City Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-010780

Procurement identifier (OCID): ocds-h6vhtk-0649ac

Published 6 February 2026, 9:46am

Scope

Description

To procure the provision of event safety management, production management, and supply of production goods and services for NOVUM Festival over a maximum of three years.

Newcastle City Council seeks to appoint an organisation to deliver production and event safety management, with expertise in delivering complex, multi-site, multi-artform cultural events. This role is critical to the success of NOVUM, ensuring the festival is delivered to the highest standards of technical excellence, operational efficiency, and public safety.

NOVUM is a vibrant, multi-artform summer festival that takes place annually in Newcastle upon Tyne.

This opportunity is published via the Open E-Procurement tendering portal.

Late submissions will not be accepted. Please search for this opportunity (Reference - OPEN2026161) via the following website: https://www.open-uk.org/.

Total value (estimated)

  • £600,000 excluding VAT
  • £720,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 1 April 2026 to 1 April 2028
  • Possible extension to 1 April 2029
  • 3 years, 1 day

Description of possible extension:

One optional 12 month extension.

Main procurement category

Services

CPV classifications

  • 79952100 - Cultural event organisation services

Contract locations

  • UKC2 - Northumberland and Tyne and Wear

Participation

Particular suitability

  • Small and medium-sized enterprises (SME)
  • Voluntary, community and social enterprises (VCSE)

Submission

Tender submission deadline

5 March 2026, 11:59pm

Submission address and any special instructions

https://www.open-uk.org

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

15 March 2026

Award criteria

This table contains award criteria for this lot
Name Type Weighting
Quality Quality 80%
Price Price 20%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Newcastle City Council

  • Public Procurement Organisation Number: PBHM-6848-TWYG

Civic Centre

Newcastle Upon Tyne

NE1 8QH

United Kingdom

Email: corporate.procurement.team@newcastle.gov.uk

Website: https://www.newcastle.gov.uk/

Region: UKC22 - Tyneside

Organisation type: Public authority - sub-central government