Section one: Contracting authority
one.1) Name and addresses
Shetland Islands Council
8 North Ness
Lerwick, Shetland
ZE1 0LZ
Contact
Colin Black - Procurement Manager
contract.admin@shetland.gov.uk
Telephone
+44 1595744595
Country
United Kingdom
NUTS code
UKM66 - Shetland Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Internal Audit Services
Reference number
G/5/22
two.1.2) Main CPV code
- 79212200 - Internal audit services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contracting Authority is seeking to procure a comprehensive internal audit service including the role of Chief Internal Auditor/Chief Audit Executive for the Council and, on behalf of the Council, for the Integration Joint Board (IJB) and Zetland Transport Partnership.
Deliverables will include:
Assurance Mapping
Annual Internal Audit Plans
Annual Report and Audit Opinion
Audit Review Reports
Monitoring and follow up reporting on audit recommendations
Whistleblowing and fraud prevention
Support for the Council’s Corporate Management Team and elected Members of the Council e.g. regarding Best Value requirements
Potential for additional ad hoc Investigating Officer and other services as required.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79212200 - Internal audit services
two.2.3) Place of performance
NUTS codes
- UKM66 - Shetland Islands
Main site or place of performance
Shetland Islands and as required by the contracting authority.
The contracting authority has hybrid working arrangements in place for some services.
two.2.4) Description of the procurement
The type of contract to be awarded is a contract for the provision of services to the Contracting Authority by a service provider.
The procurement is governed by the Public Contracts (Scotland) Regulations 2015 (“the Regulations”) and Procurement Reform (Scotland) Act 2014. The procedure being followed is the Open Procedure in accordance with Regulation 28 of the Regulations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
End date
31 July 2025
This contract is subject to renewal
Yes
Description of renewals
Options to extend are detailed in the Invitation to Tender.
The contract may be extended at the option of the Contracting Authority for a period or periods not exceeding 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The service provider must demonstrate compliance with Public Sector Internal Audit Standards (PSIAS) or equivalent.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Details of business structure and ownership.
Minimum level(s) of standards possibly required
Three years accounts and business reports for the contracting entity;
A current bank reference report at a minimum value of 240,000 GBP;
Evidence of current Employers Liability and Public Liability Insurance at a minimum value of 10,000,000 and 5,000,000 Great British Pounds (GBP) respectively.
Evidence of Professional Indemnity Insurance at a minimum of 1,000,000 (GBP).
The Contracting Authority will carry out an Equifax check where a Bank Reference is not provided and this will inform the economic and financial evaluation of economic operators.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Evidence of same/similar services in the last three years.
Minimum level(s) of standards possibly required
Experience of auditing Scottish Local Authority business.
The internal auditors will be expected to hold relevant recognised qualifications, for example, Chartered Institute of Public Finance and Accountancy (CIPFA), with any trainees supported by more senior staff.
The Chief Internal Auditor / Chief Audit Executive must hold a professional qualification (CMIIA, CCAB or equivalent) and be suitably experienced, as required by Public Sector Internal Audit Standards (PSIAS).
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Chartered Institute of Internal Auditors.
The Chief Internal Auditor / Chief Audit Executive must hold a professional qualification (CMIIA, CCAB or equivalent) and be suitably experienced, as required by Public Sector Internal Audit Standards (PSIAS).
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 May 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 May 2022
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 54 months
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note that it is an essential requirement of the procurement process that Tenderers fully complete and submit a satisfactory Single Procurement Document (SPD) and satisfy all requirements specified or referred to in the Contract Notice and Tender Documents.
The contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.
GBP means Great British Pounds.
Estimated value is based on a potential contract period of five years.
III.1.2 - Economic operators who do not obtain a satisfactory financial evaluation may not be considered for contract award.
The UK has left the EU and the transition period after EU came to an end on 31 December 2020. From 1 January 2021, relevant references to the EU and EU procurement legislation will either be updated or removed from the Public Contracts Scotland site where appropriate. This will be an ongoing process.
Despite the reference to the EU Directives embedded in the header of the Contract Notice, the EU Directives do not apply to this procurement.
VI.4.1 - Review body. The review body noted is Lerwick Sheriff Court, but Economic Operators should contact the Contracting Authority in the first instance if any issue needs to be addressed. The court may be contacted where legal proceedings are contemplated.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=687649.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The contracting authority would expect the service provider to contribute to community benefits through engagement in activities such as, careers conventions, training events and Members seminars.
Tenderers are asked to submit their proposals in the tender submission.
(SC Ref:687649)
six.4) Procedures for review
six.4.1) Review body
Lerwick Sheriff Court
King Erik Street
Lerwick
ZE1 0HD
Telephone
+44 1595693914
Country
United Kingdom