Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Contact
ict.procureeani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70154 - Education Management System (EMS) for the Education Authority
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of an Education Management System for the Education Authority.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,972,276.15
two.2) Description
two.2.2) Additional CPV code(s)
- 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
- 48310000 - Document creation software package
- 48311000 - Document management software package
- 48100000 - Industry specific software package
- 48190000 - Educational software package
- 48600000 - Database and operating software package
- 48610000 - Database systems
- 48611000 - Database software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Provision of an Education Management System for the Education Authority.
two.2.5) Award criteria
Quality criterion - Name: System Specification and Interfaces / Weighting: 30
Quality criterion - Name: Methodology - Contract Award to April 2018 to include Implementation, Migration and Training / Weighting: 15
Quality criterion - Name: Methodology - Ongoing Maintenance and Support, April 2018 - March 2023 / Weighting: 5
Cost criterion - Name: Cost / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
Contract was awarded for 5 year period 01 April 2018 - 31 March 2023 with option of a further 2 periods of 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
EA originally awarded contract 70154 for period 01/04/2018 – 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 – 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 – 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to “Capita One Ltd” who have been recently acquired by “MRI Community Software Ltd”. For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This modification for an additional 3 years support and maintenance, and an increase to the overall contract value of £1.1m meet the conditions of Reg 72(1)(c) that states:
(c) where all of the following conditions are fulfilled: —
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
• This modification is now required as a consequence of the EdIS procurement competition to deliver a replacement EMS solution being terminated with no suitable solution identified. EA requires continued use of the current solution until such times as a replacement is procured, developed, tested and goes live;
• This modification does not alter the overall nature of the contract as no new conditions or services are being delivered; and
The increase of a further £1.1m is less than 50% of the original overall contract value. (The original contract value being £2.5m)
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2016/S 232-422619
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 November 2016
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
MRI Community Software Limited
9 King Street
London
EC2V 8EA
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://www.mrisoftware.com/uk/
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £2,500,000
Total value of the contract/lot/concession: £3,972,276.15
Section six. Complementary information
six.3) Additional information
EA originally awarded contract 70154 for period 01/04/2018 – 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 – 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 – 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to “Capita One Ltd” who have been recently acquired by “MRI Community Software Ltd”. For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such review bodies with responsibilities for appeal/mediation procedures.
Belfast
Country
United Kingdom