Section one: Contracting authority
one.1) Name and addresses
South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
Contact
Tom Murphy
tom.murphy@southlanarkshire.gov.uk
Telephone
+44 1698454184
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
http://www.southlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of Biomass Boilers & Supply & Delivery of Biomass Pellets
Reference number
SLC/PS/HTR/21/440
two.1.2) Main CPV code
- 03413000 - Fuel wood
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council has an ongoing requirement for the provision of a Maintenance and Emergency Call Out Service for Biomass boilers in 49 of their properties which includes Primary Schools and a Sheltered Housing complex.
The Council has made the decision to include the Supply and Delivery of the Biomass Pellets along with the Service and Maintenance of the Boilers to a single contractor which will provide the Council with a turnkey solution to ensure that the biomass boilers operate effectively and efficiently.
The contractor was required to demonstrate previous experience in the maintenance of Biomass Boilers with operatives must have certified training on at least two of the boiler manufacturers and agree to carry out training, within one month if successful, on the other boilers located within Council properties. The contractor must have appropriate calibrated equipment and specialist diagnostic software/equipment required to carry out the maintenance works.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,700,000
two.2) Description
two.2.2) Additional CPV code(s)
- 03413000 - Fuel wood
- 50531100 - Repair and maintenance services of boilers
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
Main site or place of performance
South Lanarkshire Council
two.2.4) Description of the procurement
A Prior Information Notice (PIN) was published on Public Contracts Scotland on 1 July 2022 to gauge interest in the market which resulted in 8 expressions of interest.
An Invitation to Tender was then published on 28 July 2022 via Public Contracts Scotland Tender (PCS-T) with the closing date for submitting tenders was 12 noon on Monday 5 September 2022.
Tenders were invited on a Price/Quality basis, after being assessed on the relevant SPD criteria as outlined in the contract notice. The following weightings were used to determine the most economically advantageous tender:
Quality (Technical) 40 %
Price (Commercial) 60 %
The successful Bidder was the one which achieved the highest combined Quality (Technical) / Price (Commercial) score.
Bidders were required to provide community benefits as part of their bid. They were required to choose from the Council’s menu of Community Benefits to achieve the minimum points (200) required for the contract.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The successful contractor Alternative Heat Ltd has committed to deliver 290 community benefit points throughout the duration of the contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 022-191663
Section five. Award of contract
Contract No
SLC/PS/HTR/21/440
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Alternative Heat Ltd.
Unit 18-19 Scarva Road Industrial Estate
Banbridge
BT32 3QD
Telephone
+44 2843770700
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,700,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted
Supply of biomass pellets to be subcontracted
Section six. Complementary information
six.3) Additional information
(SC Ref:718423)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street,
Hamilton
ML3 0BT
hamiltoncivil@scotcourts.gov.uk
Telephone
+44 1698282957
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is:
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
+44 1312252595