Scope
Reference
ITS115LTU
Description
Undertaking professional placements is a key feature of the degree and university experience for students at Leeds Trinity University (LTU) and we are seeking to implement a placement management system that will support the management of the wide variety of professional placement models we provide.
This procurement seeks to appoint a partner to deliver an already established, student placement management system that enhances the work of the Professional Placements Team at LTU but also has functionality to enhance the work of placements teams based within our Academic Partners.
The procurement seeks to:
- Deliver an intelligent placement management system that offers the most efficient and effective management of professional placements for students on a wide variety of study programmes and placement models.
- Deliver a placement management system that integrates with key systems, including Active Directory, SITS and Target Connect.
- Deliver a placement management system that can accommodate users from identified LTU Academic Partner organisations and only allows users to access data related to their own organisation.
- Provide detailed training to LTU staff, ensuring they are well-prepared to train colleagues at Academic Partner organisations
- Deliver a placement management system that enables appropriate LTU staff to access the data for all its Academic Partner organisations.
- Deliver a placement management system that has the flexibility to scale up and down to accommodate changes in student numbers.
- Deliver a GDPR compliant solution that also meets the Web Content accessibility Guidelines 2.2 A and AA requirements and is therefore compliant with the Public Sector Bodies (Websites and Mobile Applications) (No.2) Accessibility Regulations 2018.
Instructions and accessing the tender documents:
The procurement will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded:
https://neupc.delta-esourcing.com/members/leeds-trinity-university/
Accessing an Opportunity via the university's e-tendering website:
Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be presented with a list of all
opportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity.
Project:ITS115LTU Student Placement Management System - Professional Placements
Access Code: BA4356675V
The contract will be in place for an initial term of 3 years. Following this the University reserves the right to extend the contract for up to 2 periods of 12 months.
Total value (estimated)
- £250,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2028
- Possible extension to 31 July 2030
- 5 years
Description of possible extension:
The University reserves the right to extend the contract by up to 2 additional periods of 12 months, subject to ongoing requirement and supplier performance.
Options
The right to additional purchases while the contract is valid.
The University reserves the right to purchase additional related modules of the system which may cover other placement areas, where it is considered beneficial to have a single system.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKE42 - Leeds
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 April 2025, 5:00pm
Tender submission deadline
15 April 2025, 12:00pm
Submission address and any special instructions
Instructions and accessing the tender documents:
The procurement will will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded:
https://neupc.delta-esourcing.com/members/leeds-trinity-university/
Accessing an Opportunity via the university's e-tendering website:
Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be presented with a list of all
opportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity.
Project:ITS115LTU Student Placement Management System - Professional Placements
Access Code: BA4356675V
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Functional Requirements | Quality | 40% |
| Quality | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.https://neupc.delta-esourcing.com/members/leeds-trinity-university/
Contracting authority
LEEDS TRINITY UNIVERSITY
- Companies House: 06305220
- Charity Commission (England and Wales): 1120102
- Public Procurement Organisation Number: PGBV-8529-RCMZ
Brownberrie Lane
Leeds
LS18 5HD
United Kingdom
Contact name: Lyndsay Glasper
Email: l.glasper@leedstrinity.ac.uk
Website: https://www.leedstrinity.ac.uk/
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government