Section one: Contracting entity
one.1) Name and addresses
ENERGIA GROUP NI HOLDINGS LIMITED
Greenwood House 64 Newforge Lane
Belfast
BT95NF
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://procurement.energiagroup.com/share/page/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procurement.energiagroup.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Electricity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Print and Mail Services
Reference number
EG21001
two.1.2) Main CPV code
- 79824000 - Printing and distribution services
two.1.3) Type of contract
Services
two.1.4) Short description
The procurement of bill and letter print services and mailing services to a number of companies in the Energia Group.
two.1.5) Estimated total value
Value excluding VAT: £9,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 64112000 - Postal services related to letters
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Energia Group is seeking to procure bill and letter print services (Print Services) and mailing services for the delivery of bills, letters and other mail to customers in NI and ROI (Mail Services).
The provision of Print Services is expected to commence in September 2021.
The provision of Mail Services is expected to commence in June 2022.
Performance of the Print Services and Mail Services will be across NI and ROI.
Energia NI Holdo will be the contracting entity however the Print and Mail Services will be provided to a number of companies in the Energia Group, under the Power NI and Energia brands, to include:
• providing print materials, including stationery and envelopes;
• printing letters endorsed with either the Power NI or Energia brand via a white paper solution;
• interfacing with Energia's existing mail services provider.
• providing daily, weekly and monthly operational reporting, including transactional data, stocking levels and management reporting.
• providing postal and courier services for the final delivery of bills, letters and other mail to customers addresses.
Indicative annual bill and letter print volumes are:
• 1,887,000 Power NI bills and letters
• 790,000 Energia domestic bills and letters
• 358,000 Energia commercial bills
• 40,000 Energia commercial Letters
These annual volumes are indicative only and do not constitute a commitment to these volumes due to flexing needs and a change in customer demand.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
two renewals of up to 12 months each
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 June 2021
Local time
2:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Energia Group NI Holdings Limited
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Energia Group NI Holdings Limited will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants which are unsuccessful shall be informed by Energia as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where Energia has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Energia to amend any documents and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Energia to pay a fine, and/or order that the duration of the contract/s be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.