Scope
Reference
DN788393
Description
This project aims to appoint two term contractors for electrical installations, repairs and maintenance, to start January/February 2027 for an initial period of five years with the option to extend at the council's discretion for up to a further two years in yearly increments. Contract A will serve the north of the borough and Contract B will serve the south of the borough.
The successful contractors will act as back-up to each other on their tendered rates to ensure that the council is able to meet its obligations.
The scope of works will be:
electrical refurbishments to communal landlords systems;
landlord lighting and lightning protections systems;
installation of fire, smoke and heat detection systems;
fire detection system and AOV systems;
solar PV systems;
generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing;
Electrical Installation Condition Reports (EICR) – inspection and reporting of fixed wiring in domestic properties and communal areas.
Total value (estimated)
- £122,584,000 excluding VAT
- £147,100,800 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 February 2027 to 16 February 2032
- Possible extension to 16 February 2034
- 7 years
Description of possible extension:
The Council intends to award the contract for an initial term of five (5) years, with the option to extend for up to two (2) additional years. The Council reserves the right, at its sole discretion, not to exercise any extension options if it determines that the services, or any part thereof, are to be brought in‑house during the initial term or any extension period, to re‑procure the services, or otherwise not to utilise the extension option.
Main procurement category
Works
CPV classifications
- 45310000 - Electrical installation work
- 45350000 - Mechanical installations
Contract locations
- UK - United Kingdom
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Bidders will automatically be bidding for both lots and will be eligible for award in either of the two regions (Contract A or Contract B). They are therefore not required to indicate a preferred region. However, only one bid may be submitted per supplier.
Lot 1. 1.Contract A - North of the borough
Description
Bermondsey, Rotherhithe, Walworth and Borough and Bankside
The proposed scope of works will be;
electrical refurbishments to communal landlords systems;
landlord lighting and lightning protections systems;
installation of fire, smoke and heat detection systems;
fire detection system and AOV systems;
solar PV systems;
generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing;
Electrical Installation Condition Reports (EICR) – inspection and reporting of fixed wiring in domestic properties and communal areas.
Lot value (estimated)
- £61,292,000 excluding VAT
- £73,550,400 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. 2.Contract B - South of the Borough
Description
Camberwell, Dulwich, Peckham and Nunhead
The proposed scope of works for the new electrical maintenance and installations contract will be;
electrical refurbishments to communal landlords systems;
landlord lighting and lightning protections systems;
installation of fire, smoke and heat detection systems;
fire detection system and AOV systems;
solar PV systems;
generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing;
Electrical Installation Condition Reports (EICR) – inspection and reporting of fixed wiring in domestic properties and communal areas.
Lot value (estimated)
- £61,292,000 excluding VAT
- £73,550,400 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
24 February 2026, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
10 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 November 2026
Award criteria
Lot 1. 1.Contract A - North of the borough
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%, |
Price | 50.00% |
| Quality | At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%, |
Quality | 37.00% |
| Social Value | At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%, |
Cost | 10.00% |
| Equality Diversity and inclusion | At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%, |
Cost | 3.00% |
Lot 2. 2.Contract B - South of the Borough
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%, |
Price | 50.00% |
| Quality | At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%, |
Quality | 37.00% |
| Social Value | At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%, |
Cost | 10.00% |
| Equality Diversity and inclusion | At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%, |
Price | 3.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
As part of the Competitive Flexible Procedure, the procurement documents will set out that up to a maximum of six organisations will be selected to be invited to the second stage to tender for the two contracts (Contracts A and B), subsequent to the PSQ. In the event that any applicant achieves a score within two marks of the lowest scoring applicant that is being invited to tender, they will be included in the shortlist and progressed to the Invitation To Tender (ITT) stage as well.
Interviews and site visits will form part of the tender evaluation.
At ITT stage the Council will use a price quality weighting criteria made up of:
a. Price 50%,
b. Quality 37%,
c. Social Value 10%,
d. Equality Diversity and inclusion 3%
Contracting authority
London Borough of Southwark
- Public Procurement Organisation Number: PXTW-7647-VDLV
Southwark Council
London
SE1 2QH
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government