Section one: Contracting authority
one.1) Name and addresses
Welsh Government - Commercial Delivery
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
commercialprocurement.buildings@gov.wales
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
https://gov.wales/public-sector-procurement
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WGCD Adverse Weather Forecasting Service Framework
Reference number
WGCD-BU-114-22
two.1.2) Main CPV code
- 71351600 - Weather-forecasting services
two.1.3) Type of contract
Services
two.1.4) Short description
1.1 This procurement exercise is for the tender and award of a new Framework “Agreement” for the supply of adverse weather forecasting services and related services in order to manage and operate the road network in Wales during adverse weather conditions.
two.1.5) Estimated total value
Value excluding VAT: £1,100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71351600 - Weather-forecasting services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
This contract opportunity is for the supply of Weather Forecasting Services and related services required to manage and operate the road network in Wales during adverse weather conditions.
This procurement exercise is being conducted by the Welsh Government's Commercial Delivery Division (WGCD). The WGCD is acting on behalf of the Welsh public sector who wish to establish a collaborative framework agreement for Adverse Weather Forecasting Services.
This framework will be replacing the current NPS All Wales Adverse Weather Forecasting Framework— NPS-CFM-0086-18 when it expires in September 2022.
It is anticipated that the key customers for this agreement will be the Welsh Government and its trunk road agencies; and the majority of Welsh local authorities but the agreement could be used by any eligible Welsh public sector or third-party organisations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must confirm in the qualification questionnaire they are corporate members of The Royal Meteorological Society
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 May 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 May 2022
Local time
2:30pm
Place
Digital opening
Information about authorised persons and opening procedure
WGCD Senior Category Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: It is anticipated that the procurement exercise for the next iteration of this framework will commence in early 2026
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The procurement is being conducted through eTender Wales.
Bidders should access ITT 93176
Access to the system is free of charge.
A registration process will need to be completed by bidders using the system for the first time.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120643
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The commitment to deliver 'Social Value' outcomes from our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money.
The intention is to achieve the very best value for money in the widest sense. Consequently, social value clauses will be considered as part of the proposed procurement as a non-core element to address socio-economic and/or environmental issues (see specification for further details).
(WA Ref:120643)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Welsh Government Commercial Delivery Division
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
commercialprocurement.buildings@gov.wales
Country
United Kingdom