Scope
Reference
ICT-25-012
Description
Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. A framework agreement let by the Northern Ireland Education Authority ("EA") that is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education- ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).
Commercial tool
Establishes a framework
Contract 1. Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools
Suppliers (5)
- BURKE SYSTEMS & SOLUTIONS LIMITED
- CALVERT OFFICE EQUIPMENT LIMITED
- Konica Minolta Business Solutions (UK) Limited
- QLC SOLUTIONS LIMITED
- RICOH UK LIMITED
Contract value
- £19,500,000 excluding VAT
- £23,400,000 including VAT
Above the relevant threshold
Award decision date
3 February 2026
Date assessment summaries were sent to tenderers
5 February 2026
Standstill period
- End: 16 February 2026
- 8 working days
Earliest date the contract will be signed
17 February 2026
Contract dates (estimated)
- 17 February 2026 to 16 February 2030
- 4 years
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 79800000 - Printing and related services
Contract locations
- UKN - Northern Ireland
Information about tenders
- 5 tenders received
- 5 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 5 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
BURKE SYSTEMS & SOLUTIONS LIMITED
- Companies House: NI620043
- Public Procurement Organisation Number: PPCR-9875-YTRD
Unit 28 Ormeau Business Park
Belfast
BT7 2JA
United Kingdom
Email: service@burkesystems.co.uk
Website: http://www.burkesystems.co.uk
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools
CALVERT OFFICE EQUIPMENT LIMITED
- Companies House: NI006103
- Public Procurement Organisation Number: PLBV-2644-CBWR
20 Orby Link
Belfast
BT5 5HU
United Kingdom
Email: kevin@calvert.co.uk
Website: http://www.calvert.co.uk
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools
Konica Minolta Business Solutions (UK) Limited
- Companies House: 01132885
Konica House
Basildon
SS14 3AR
United Kingdom
Telephone: 01268 534444
Region: UKH37 - Essex Thames Gateway
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools
QLC SOLUTIONS LIMITED
- Companies House: NI608607
- Public Procurement Organisation Number: PZYC-4198-DQLX
192 - 202 Obins Street
Craigavon
BT62 1BU
United Kingdom
Email: sales@qlcsolutions.com
Website: http://www.qlcsolutions.com
Region: UKN07 - Armagh City, Banbridge and Craigavon
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools
RICOH UK LIMITED
- Companies House: 01271033
- Public Procurement Organisation Number: PMHC-4165-CBLG
900 Pavilion Drive
Northampton
NN4 7RG
United Kingdom
Email: bid.team@ricoh.co.uk
Website: http://www.ricoh.co.uk
Region: UKF24 - West Northamptonshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): Yes
Supported employment provider: No
Public service mutual: No
Contract 1. Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools
Contracting authority
the Education Authority
- Public Procurement Organisation Number: PPHJ-6982-JPXY
40 Academy Street
Belfast
BT1 2NQ
United Kingdom
Email: ict.procure@eani.org.uk
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland