Section one: Contracting entity
one.1) Name and addresses
Southern Water Services Ltd.
Southern House
Worthing
BN13 3NX
Contact
Paul Knight
Paul.Knight@southernwater.co.uk
Telephone
+44 1903264444
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://southernwater.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://southernwater.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Southern Water Services Tender for ICA Telemetry Framework
Reference number
Prj_4589
two.1.2) Main CPV code
- 32441000 - Telemetry equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
As part of our AMP 7 to AMP 8 Transition and Operational Site Service Procurement Strategy, Southern Water is coming to market for strategic partners to support our Instrumentation Automation Control (ICA) Telemetry requirements for our operational sites and network. This provision will likely be a two-stage restricted competitive tender with negotiation to set up an ICA Telemetry framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
It is anticipated that the opportunity will be published 2 April 2024.
Region/Network - Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight.
Resilience - Southern Water has a requirement to ensure 24 hours a day, 7 days a week and 365 days a year, that we can access and maintain our plant, equipment and assets.
The Goods and Services which the successful bidder(s) will be asked to provide under this agreement will be divided in to 7 lots. Bidders will be eligible to apply for one or more of the available lots. The lots are as listed below:
Lot 1 – Supply of Pressure & Flow Loggers
Lot 2 - Supply of Acoustic Loggers
Lot 3 – Supply of PRV Controllers
Lot 4 - Supply of Transient Loggers
Lot 5 – Supply of Outstations
a.) Outstations – (Mains powered - Large)
b.) Outstations – (Mains powered - Small)
c.) Outstations – (Battery)
two.1.5) Estimated total value
Value excluding VAT: £8,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 – Pressure & Flow Loggers
Lot No
Lot 1 – Pressure & Flow Loggers
two.2.2) Additional CPV code(s)
- 32441000 - Telemetry equipment
- 32441100 - Telemetry surveillance system
- 32441200 - Telemetry and control equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight.
two.2.4) Description of the procurement
Southern Water Services (SWS) wishes to procure flow and pressure logging equipment or devices that are used to measure flow and pressure within the potable water network, enabling SWS to monitor live data enabling the use of network operating systems to carry out Calm network operations.
Flow devices – Pre-Calibrated, and able to accurately measure flow within the network giving real time l/s performance of the network.
Flow devices where possible should record the following:
- Flow measurement
- Temperature measurement
- Pressure measurement
- Analytical measurement
- Level measurement
- Battery Usage / % left
- GSM/GPRS/NBIoT Signal Strength
Pressure Logging devices - Pre-Calibrated, and able to accurately measure pressure within the network giving real time m/h performance of the network.
The simplest loggers record one channel of pressure data and are suitable for locations such as the AZP (Average Zonal Point) or CPP (Critical Pressure Point), however pressure loggers with greater than one channel recording are required.
Pressure devices where possible should record the following:
- Pressure measurement
- Temperature measurement
- Analytical measurement
- Battery Usage / % left
- GSM/GPRS/NBIoT Signal Strength
Data acquisition:
1. Flow devices should be logging at a minimum of 15min cycles and be set to transmit this data back to the main server at 15minute intervals.
2. Pressure devices should be logging at 1min cycles and be set to transmit this data back to the main server at 15minute cycles.
Data availability and storage costs need to be made available before any procurement is carried out to ensure the most cost effect solution for need is selected.
The interval and cycles should be able to be changed remotely to near real time data with this information being available for incident control.
Battery Life:
Battery Life is predicted to be between 5-8 years dependent on signal type (NBIoT), however in remote locations battery life can be reduced down to months as opposed to years, therefore it is suggested that:
a. Solar Panel for battery trickle charging / power supply.
b. The post for the Solar Panel would also allow an external antenna to be fitted improving the quality of network connection in remote locations.
Spare Batteries should either be provided as part of the contract or be readily available “off the shelf” from the supplier so that continuous logging can be carried out, resulting in minimal loss of data.
Data processing software: All raw and / or processed data is to be made available for access and transfer to SW Waternet system.
Output displays: Hand-held or on-line displays with full integration into SWS event management platforms.
IP68
Monitors, cabling and connections / ancillaries will be IP68 rated to prevent the ingress of dirt particles and liquid into the equipment.
Pre-assembled system shall be provided ready to be used by SWS Framework contractors.
Environmental operating conditions
The unit and the battery shall not fail due to the issue of misting or condensation and if required shall be supplied with a drip shield.
The unit and the battery shall not fail due to inundation and submergence shield shall also be provided if required.
The performance of the unit and the battery shall not be affected by changes in temperature or humidity within the installation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
ICA Telemetry framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Lot 2 – Acoustic Loggers
Lot No
Lot 2 – Acoustic Loggers
two.2.2) Additional CPV code(s)
- 32441000 - Telemetry equipment
- 32441100 - Telemetry surveillance system
- 32441200 - Telemetry and control equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight.
two.2.4) Description of the procurement
Southern Water Services (SWS) wishes to procure leakage detection and location equipment or devices that are used to measure and direct active leakage reduction activities which are a key part of SWSs leakage control effort.
Leakage localisation devices (units): which identify and prioritise the areas and points of interest of leakage to make the pinpointing of leaks easier.
Leakage pinpointing methods: which identify the position points of interest including leaks as accurately as possible.
Data acquisition: equipment or devices that gather and store measured data or signals. Data acquisition equipment may include computers, data loggers, network ancillaries, remote terminal units, highspeed timers, random access memory (RAM) devices and USB flash drives.
Data processing software: All data processing required to pinpoint the location of the potential point of interest and or leak is to be provided. All raw and processed data is to be made available for access and transfer to SWS.
Output displays: Hand-held or on-line displays which are to be used during leak detection operation on site (localisation and pinpointing) with an option for future integration/data transfer into SWS event management platforms.
Services: Services associated with recycling and disposal of equipment.
Support during installation and setting up: Advise and recommendations for best positioning and setting up of the units.
Pre-assembled system shall be provided ready to be used by SWS Framework contractors.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
ICA Telemetry framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Lot 3 – PRV Controllers
Lot No
Lot 3 – PRV Controllers
two.2.2) Additional CPV code(s)
- 32441000 - Telemetry equipment
- 32441100 - Telemetry surveillance system
- 32441200 - Telemetry and control equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight.
two.2.4) Description of the procurement
Southern Water Services (SWS) wishes to procure Pressure Controller equipment or devices that are used to control Pressure such as Pressure Reduction Valves (PRV’s), Enabling SWS to monitor live data enabling the use of network operating systems to carry out Calm network operations.
Pressure controlled areas can be controlled in various ways:
a. Fixed Head Outlet.
b. Closed Loop.
c. Flow Modulation.
d. Time Profile.
e. Gravity Fed.
All Pressure controlled areas require feasibility investigations on the most suitable type of control system, however all controllers work in a similar way, allowing Operations the ability to remote manage and control the settings on the PRV via the controller allowing for optimisation of the network, introducing Calm network control / management, which has a positive impact on leakage reduction, burst reduction, transient pressure waves, turbidity / Water Quality issues.
Pressure Controllers
Provides optimised calmer network pressures
Prolongs the expected life of a distribution network, reducing capital expenditure
Flow, time and advanced closed loop control supporting real-time feedback from Cello data loggers installed at critical points
Integral multi channel data logger
Remote profile configuration
Hydraulic-less control, no filters required, low maintenance
External battery or externally powered
Advanced channel profile and threshold alarms
Remote monitoring and control through locally deployed Process Measurement and Control (PMAC) software or web based platform
Digital transducers enable water and ambient temperature measurement
Data acquisition: Controllers should be logging at a minimum of 1min cycles and be set to transmit this data back to the main server at 15 minute intervals.
The interval and cycles should be able to be changed remotely to near real time data with this information being available for incident control.
Data processing software: All raw and / or processed data is to be made available for access and transfer to SW Waternet system.
Output displays: Hand-held or on-line displays with full integration into SWS event management platforms.
IP68
Monitors, cabling and connections / ancillaries will be IP68 rated to prevent the ingress of dirt particles and liquid into the equipment.
Pre-assembled system shall be provided ready to be used by SWS Framework contractors.
Environmental operating conditions
• The unit and the battery shall not fail due to the issue of misting or condensation and if required shall be supplied with a drip shield.
• The unit and the battery shall not fail due to inundation and submergence shield shall also be provided if required.
• The performance of the unit and the battery shall not be affected by changes in temperature or humidity within the installation
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
ICA Telemetry framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Lot 4 – Transient Loggers
Lot No
Lot 4 – Transient Loggers
two.2.2) Additional CPV code(s)
- 32441000 - Telemetry equipment
- 32441100 - Telemetry surveillance system
- 32441200 - Telemetry and control equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight.
two.2.4) Description of the procurement
Southern Water Services (SWS) have procured pressure transient loggers previously and SWS now wishes to procure additional pressure transient devices that are used to monitor pressure transient waves within a water network which are believed to cause bursts and leakage, making them a key part of SWS’s leakage control effort.
Pressure Transient devices (units): which identify and triangulate the source of pressure transients waves.
Data acquisition: Pressure is to be measured at a frequency of at least 60 samples per second (60Hz) as well as providing summarised data as average, minimum, and maximum pressures in 1-minute intervals (or as required by SWS). Internal clocks are to be aligned to sub-second accuracy.
Data processing software: Sufficient software to convert the raw pressure measurements into events based on pre-defined criteria (magnitude, duration, frequency) and provision of summaries (average, minimum, maximum for 1-minute intervals).
Output displays: The Web Hosted Platform can be accessed as a web page with an option for further integration/data transfer into SWS event management platforms in the future.
Services: Analytical support for interpretation of the logger results and logger management and deployment if required.
Support during installation and setting up: Advice and recommendations for best positioning and setting up of the units.
IP68: Monitors, cabling and connections / ancillaries will be IP68 rated to prevent the ingress of dirt particles and liquid into the equipment.
Pre-assembled system shall be provided ready to be used by SWS Framework contractors.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
ICA Telemetry framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Lot 5a – Outstations (Mains – Large)
Lot No
Lot 5a – Outstations (Mains – Large)
two.2.2) Additional CPV code(s)
- 32441000 - Telemetry equipment
- 32441100 - Telemetry surveillance system
- 32441200 - Telemetry and control equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight.
two.2.4) Description of the procurement
Telemetry shall provide a means of transmitting key data and alarms between the site and an area or regional control centre. All operational sites that include electro-mechanical assets shall be provided with Telemetry monitoring. In some instances, telemetry may also be used to remotely control assets – typically pumps in the water supply process.
Other sites or locations that do not include electro-mechanical assets may also have a requirement for telemetry where specified by the Purchaser - this includes such assets as reservoirs, sewers and outfalls.
Southern Water Services (SWS) is looking to procure remote telemetry units. That is, an outstation / field device that provides remote monitoring, control and diagnostic facilities for isolated and unmanned sites.
Spares for devices offered can also be procured through this agreement. Services such as software development / integration, warranties, installation, commissioning and training can be procured through this lot as an ancillary service.
For specification for this lot please see the draft contract schedule 1.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
ICA Telemetry framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Lot 5b – Outstations (Mains – Small)
Lot No
Lot 5b – Outstations (Mains – Small)
two.2.2) Additional CPV code(s)
- 32441000 - Telemetry equipment
- 32441100 - Telemetry surveillance system
- 32441200 - Telemetry and control equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight.
two.2.4) Description of the procurement
Telemetry shall provide a means of transmitting key data and alarms between the site and an area or regional control centre. All operational sites that include electro-mechanical assets shall be provided with Telemetry monitoring. In some instances, telemetry may also be used to remotely control assets – typically pumps in the water supply process.
Other sites or locations that do not include electro-mechanical assets may also have a requirement for telemetry where specified by the Purchaser - this includes such assets as reservoirs, sewers and outfalls.
Southern Water Services (SWS) is looking to procure remote telemetry units. That is, an outstation / field device that provides remote monitoring, control and diagnostic facilities for isolated and unmanned sites.
Spares for devices offered can also be procured through this agreement. Services such as software development / integration, warranties, installation, commissioning and training can be procured through this lot as an ancillary service.
For specification for this lot please see the draft contract schedule 1.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
ICA Telemetry framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Lot 5c – Outstations (Battery)
Lot No
Lot 5c – Outstations (Battery)
two.2.2) Additional CPV code(s)
- 32441000 - Telemetry equipment
- 32441100 - Telemetry surveillance system
- 32441200 - Telemetry and control equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight.
two.2.4) Description of the procurement
Telemetry shall provide a means of transmitting key data and alarms between the site and an area or regional control centre. All operational sites that include electro-mechanical assets shall be provided with Telemetry monitoring. In some instances, telemetry may also be used to remotely control assets – typically pumps in the water supply process.
Other sites or locations that do not include electro-mechanical assets may also have a requirement for telemetry where specified by the Purchaser - this includes such assets as reservoirs, sewers and outfalls.
Southern Water Services (SWS) is looking to procure remote telemetry units. That is, an outstation / field device that provides remote monitoring, control and diagnostic facilities for isolated and unmanned sites.
Spares for devices offered can also be procured through this agreement. Services such as software development / integration, warranties, installation, commissioning and training can be procured through this lot as an ancillary service.
For specification for this lot please see the draft contract schedule 1.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
ICA Telemetry framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
three.1.6) Deposits and guarantees required
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Full tender pack is available from the Southern Water Services E-sourcing portal
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 April 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Southern Water Services
Worthing
Country
United Kingdom