Scope
Description
Replacement equipment is sought to enable the continuation of the University Health Board's primary programme for digitising / scanning acute medical records.
Contract 1. Provision of ibml 8300 FUSiON Scanner and associated equipment
Supplier
Contract value
- £275,192.32 excluding VAT
- £330,230.78 including VAT
Above the relevant threshold
Earliest date the contract will be signed
1 April 2025
Contract dates (estimated)
- 2 April 2025 to 1 April 2026
- 1 year
Main procurement category
Goods
CPV classifications
- 30216110 - Scanners for computer use
- 48318000 - Scanner software package
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - intellectual property or exclusive rights
The ibml 8300 FUSiON Scanner is an industry-standard document scanner that meets the mandatory FADGI 3-Star compliance for government records, ensuring adherence to national and regulatory standards for digital preservation.
This model is a like-for-like replacement for the current equipment used within Cardiff and Vale University Health Board, which is approaching end of life. Procuring the same model ensures a seamless transition with no disruption to existing workflows.
No additional training costs will be incurred, as staff are already familiar with the ibml scanning system.
Kodak Alaris Limited is the exclusive UK distributor of the ibml 8300 FUSiON Scanner, supplying it directly from the manufacturer. No alternative suppliers exist within the UK market for this specific model.
Supplier
Kodak Alaris Limited
- Public Procurement Organisation Number: PJHX-3361-RBCQ
West Side two 2nd Floor London Road Apsley
Henel Hempstead
HP3 9TD
United Kingdom
Email: kyle.burman@kodakalaris.com
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Provision of ibml 8300 FUSiON Scanner and associated equipment
Contracting authority
Cardiff and Vale University Health Board
- Public Procurement Organisation Number: PXWV-6492-CGMN
Woodland House, Maes-y-Coed Road
Cardiff
CF14 4HH
United Kingdom
Contact name: Ben Evans
Email: ben.evans4@wales.nhs.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales