Scope
Reference
CU.1883.TH
Description
Six schools in the College of Biomedical and Life Sciences assess their students' practical, clinical and communication skills using Objective Structured Clinical Examinations. They are high stake exams and form an essential component for clinical, regulated Programmes. Manual, paper-based processes and manual data entry present a high risk of human error, so a software solution is being sought.
Total value (estimated)
- £485,695 excluding VAT
- £582,834 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 May 2025 to 30 September 2030
- 5 years, 4 months, 27 days
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Submission
Enquiry deadline
4 April 2025, 12:00am
Submission type
Tenders
Tender submission deadline
16 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
1 May 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | As detailed in tender documents |
Quality | 60.00% |
| Price | As detailed in Tender documents |
Price | 30.00% |
| Responsible Procurement | As detailed in Tender Documents |
Quality | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The University will be running this process as a competitive flexible procedure, advertised both on the Central Digital Platform and Sell2Wales.
The Procurement Process is a bespoke, process which will establish a preferred bidder.
As part of the tender process, bidders are invited to submit their terms and conditions/licence agreements.
Cardiff University will evaluate bids, and identify the preferred bidder.
If the preferred bidder's Terms and Conditions are acceptable to Cardiff University, the University reserves the right to make an award based on those terms without further negotiation.
If the terms are unacceptable, the University engage with the preferred bidder to agree terms acceptable to the University.
If terms acceptable to the University cannot be agreed with the preferred bidder, the University reserves the right to remove preferred bidders status from the highest scoring bidder and award it to the second highest bidder and agree acceptable terms with that bidder (and so on).
Justification for not publishing a preliminary market engagement notice
No formal Preliminary Market engagement has taken place
Contracting authority
Cardiff University
- Public Procurement Organisation Number: PHVT-4343-HWYR
Procurement Services
Cardiff
CF24 4HQ
United Kingdom
Contact name: Anthony Hale
Telephone: +442920879388
Email: halea3@cardiff.ac.uk
Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales